Executive in Academic Research Support

4 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

About the Role

The Senior Executive, Research Administration position offers an exciting opportunity to contribute to the success of the School of Humanities at NTU.

As a key member of the research team, you will oversee administrative tasks related to academic research, ensuring compliance with guidelines, policies, and processes.

Main Responsibilities

  • Develop and manage a comprehensive portfolio of research grants and schemes for the School of Humanities, aligning with University goals and objectives.
  • Work closely with Principal Investigators (PIs) to support project execution, from initial planning to final closure, ensuring timely completion and successful outcomes.
  • Provide expert guidance to PIs and project staff on compliance with University and grantor policies, promoting best practices in grant expenditure and research conduct.
  • Oversee fund utilisation of grant-funded projects, preparing and maintaining detailed financial reports, expense reconciliation, and analyses for all stages of the project lifecycle.
  • Verify reimbursement claims and purchase requests from project staff, student research assistants, and contract researchers working on grant-funded projects, ensuring efficient disbursement.
  • Review hiring or engagement of short-term researchers or academic visitors, ensuring alignment with University policies and procedures.
  • Support data collection, cleaning, and presentation for audit or reporting purposes, leveraging expertise in Microsoft 365 applications.
  • Provide administrative support for events and initiatives by the research office, fostering a collaborative and productive work environment.

Essential Skills and Qualifications

  • Bachelor's degree in any discipline.
  • Prior working experience in higher education environments is advantageous.
  • Proficiency in Microsoft 365 applications, especially Excel, Forms, and Access, for data submission, cleaning, and processing.
  • Experience with finance and KPI reporting functions would be beneficial.
  • Meticulous attention to detail and ability to meet deadlines are essential.
  • Strong organisational and time-management skills, coupled with excellent problem-solving and negotiation abilities.


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