Academic Administration Professional

2 days ago

Singapore beBeeAdministrative Full time $51,105 - $86,116
Administrative Support Role

We are seeking a dynamic and resourceful individual who is passionate about administration in dealing with people from all walks of life. This role is spread across the entire academic year in support of the Department.

The ideal candidate will have experience in people coordination, event planning, or faculty/staff appointment processes. They should possess strong organizational, communication, and interpersonal skills, and be able to work both independently and collaboratively with internal and external stakeholders.

This position involves various duties including administrative support, operations management, alumni relations, award planning, and teaching workload management. The successful candidate will be comfortable working in a dynamic, fast-paced environment with the ability to manage multiple tasks and deadlines effectively.

Responsibilities:
  • Support full-time, part-time, visiting, and adjunct appointments and reappointments, including compiling application materials and coordinating with OHR.
  • Coordinate logistics for campus visits (e.g. flights, accommodation, per diem processing), in collaboration with the Search Committee, Head of Department and Admin Lead.
  • Gather reference and external review letters for appointments, promotions, and tenure cases.
  • Monitor teaching workload and provide administrative support for full-time, part-time, and visiting staff before, during, and after each semester.
  • Track and verify monthly teaching hours for part-time staff.
  • Ensure timely and accurate responses to queries through established Service Level Agreements.
  • Prepare ad-hoc reports as requested by HOD, Deputy Heads, or Admin Lead.
  • Plan and execute alumni events such as reunions, lectures, and networking sessions in coordination with Deputy Head (External Relations).
  • Serve as the main point of contact for alumni inquiries and maintain an up-to-date alumni database.
  • Support meetings and initiatives involving alumni and external stakeholders.
  • Maintain basic records of award categories, deadlines, and recipients.
  • Help prepare nomination materials and track submission timelines.
  • Support communication with faculty, students, and relevant departments.
  • Provide logistical help for award presentations or announcements.

Qualifications:

A degree holder in any discipline with 2-4 years of relevant administrative experience, preferably in an academic or public sector environment. Experience in people coordination, event planning, or faculty/staff appointment processes is an advantage.


Strong organizational, communication, and interpersonal skills. People-oriented, proactive, and solutions-driven with a can-do attitude. Able to work both independently and collaboratively with internal and external stakeholders. Comfortable working in a dynamic, fast-paced environment with the ability to manage multiple tasks and deadlines effectively.

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