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Executive Secretary and Administrative Coordinator

2 months ago

Singapur, Singapore PERSOL Singapore Full time

Job Overview:

We are seeking a highly organized and proactive individual to provide comprehensive administrative support to our CEO. This role involves managing schedules, coordinating travel arrangements, and facilitating communication across various departments.

Key Responsibilities:

  • Manage the CEO's calendar, including scheduling appointments and coordinating meetings.
  • Arrange domestic and international travel, including transportation and accommodations.
  • Oversee information management and ensure effective communication with internal teams.
  • Handle incoming calls, emails, and greet visitors professionally.
  • Perform general administrative tasks such as documentation, maintaining office environment, and managing expenses.
  • Assist with public relations efforts, including updating the company website and managing media relations.
  • Support the promotion of new business initiatives by gathering relevant information.

Qualifications:

  • Experience in a secretarial or administrative role is preferred.
  • Willingness to travel to Japan as required.
  • Strong multitasking abilities and proficiency in Microsoft Office and related tools.
  • Fluent in Japanese to effectively communicate with stakeholders.
  • Advanced English skills for professional correspondence.
  • Demonstrated ownership of assigned tasks with a proactive approach.
  • Attention to detail is essential.

We look forward to receiving your application.