Training Program Coordinator

2 weeks ago

Singapore beBeeLeadership Full time $4,500 - $6,000
Job Title:

Associate Executive, Learning and Leadership Development Centre of Excellence

An exciting opportunity to provide comprehensive administrative support to the Learning and Leadership Development Centre of Excellence. As an Associate Executive, you will play a vital role in ensuring the smooth management and execution of training programmes.

Key Responsibilities
  1. Assist in the coordination and scheduling of training programs, ensuring alignment with National University Health System goals and participant availability.
  2. Help create and update training calendars, effectively communicating schedules to relevant stakeholders to ensure transparency and accessibility.
  3. Prepare and distribute training materials, including handouts, presentations, and evaluation forms, ensuring all resources are accurate and accessible.
  4. Manage participant registrations and maintain accurate attendance records to facilitate effective tracking and reporting.
  5. Respond to inquiries from staff regarding training programs and schedules, providing timely and accurate information.
  6. Set up training venues, ensuring that projectors, audio equipment, and other necessary tools are in good working condition and meet specific training setup requirements.
  7. Address any last-minute logistical challenges to ensure uninterrupted learning experiences for all participants.
  8. Provide administrative support to trainers and facilitators before, during, and after training sessions, ensuring they have the necessary resources and information.
  9. Perform general administrative duties such as data entry and knowledge management of training-related documents.
  10. Collect and compile participant feedback and training evaluation data to assess program effectiveness and areas for improvement.
  11. Assist in generating routine reports on training activities and outcomes, including maintaining the training database, compiling reports, and assisting with data analysis for operational decision-making.
Qualifications
  • Diploma in Human Resources, Business Administration, Healthcare Administration, or a related field.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team.
  • Good time management and ability to multi-task to handle concurrent coordination of multiple training programmes.
  • Prior experience in a healthcare setting is often preferred.

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