Administrative Support Specialist

2 weeks ago

Singapore beBeeAdministrative Full time $4,000 - $6,000

Job Title: Administrative Support Specialist

We are seeking an experienced Administrative Support Specialist to provide exceptional support to various stakeholders and assist with the management of foreign worker data, training records, staff attendance, utility consumption, and IT inventory.

Key Responsibilities:

  • Provide administrative support to various departments and projects, ensuring timely and accurate delivery of tasks.
  • Maintain accurate and up-to-date records of foreign worker data, training records, staff attendance, utility consumption, and IT inventory, adhering to company standards and regulations.
  • Handle and complete OTC enrolment monthly, ensuring seamless processing and minimal disruptions.
  • Assist with pass application, issuance, and cancellation for foreign workers, guaranteeing compliance with regulatory requirements.
  • Purchase insurance for foreign workers and arrange bank accounts and training, promoting their welfare and well-being.
  • Support the HR Manager with employee issues and government applications, providing expert guidance and advice.
  • Perform other ad-hoc tasks as assigned, demonstrating flexibility and adaptability in a dynamic work environment.

Required Skills and Qualifications:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with advanced skills in data entry and record-keeping.
  • Hardware knowledge and understanding of IT systems, enabling effective troubleshooting and maintenance.
  • Strong administration and organizational skills, with attention to detail and ability to multitask.
  • Data entry expertise with accuracy and speed, meeting deadlines and delivering results.
  • Excellent communication and interpersonal skills, fostering strong relationships with colleagues and stakeholders.
  • Team player with a collaborative mindset, willing to lend support and assistance when needed.

Benefits and Opportunities:

This role offers a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. As an Administrative Support Specialist, you will be part of a dynamic team dedicated to delivering exceptional service and supporting our business goals.

About the Role:

This is a full-time position, requiring a high level of discretion, confidentiality, and professionalism. The successful candidate will possess excellent time management skills, prioritize tasks effectively, and maintain accurate records and files.

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