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Administrative Executive Position

2 weeks ago

Singapore beBeeAdministrative Full time $3,500 - $5,500
Administrative Executive - TCM Clinic

We are seeking a highly organized and detail-oriented Administrative Executive to join our team at a Traditional Chinese Medicine (TCM) clinic.

Job Responsibilities:

  • Oversee the inventory of TCM herbs, medicines, and supplies.
  • Maintain accurate records of prescriptions, patient information, and inventory to meet regulatory requirements and for audit purposes.
  • Streamline pharmacy operations to improve efficiency, reduce waiting times, and enhance patient satisfaction.
  • Oversight of work carried out by colleagues and volunteers to ensure high standards of practice.
  • Conduct or organize training sessions for staff and volunteers to keep them updated on the latest TCM practices, pharmacy operations, and customer service skills.
  • Manage relationships with suppliers of TCM herbs and products to negotiate terms and ensure a steady supply of quality materials.
  • Coordinate procurement processes, manage vendor quotations, prepare and submit purchase documents, track monthly documentation, and coordinate with vendors for deliveries.

Requirements:

  • Proficiency in MS Office (Word, Excel, PowerPoint) and administrative tools.
  • Basic understanding of financial and budgeting processes.
  • Strong organizational and multitasking abilities.
  • Diligent, meticulous, and willing to learn.
  • Possess good interpersonal and communication skills.
  • Good team player.
  • Possess at least Diploma in relevant field.

Desirable Skills:

  • Proficiency in Mandarin Chinese.

Working Experience:

  • Minimum 2 years of experience in performing administrative and clerical tasks.
  • At least 3 years of experience as an administrative assistant, preferably within the healthcare industry.