
Administrative Executive Position
2 weeks ago
We are seeking a highly organized and detail-oriented Administrative Executive to join our team at a Traditional Chinese Medicine (TCM) clinic.
Job Responsibilities:
- Oversee the inventory of TCM herbs, medicines, and supplies.
- Maintain accurate records of prescriptions, patient information, and inventory to meet regulatory requirements and for audit purposes.
- Streamline pharmacy operations to improve efficiency, reduce waiting times, and enhance patient satisfaction.
- Oversight of work carried out by colleagues and volunteers to ensure high standards of practice.
- Conduct or organize training sessions for staff and volunteers to keep them updated on the latest TCM practices, pharmacy operations, and customer service skills.
- Manage relationships with suppliers of TCM herbs and products to negotiate terms and ensure a steady supply of quality materials.
- Coordinate procurement processes, manage vendor quotations, prepare and submit purchase documents, track monthly documentation, and coordinate with vendors for deliveries.
Requirements:
- Proficiency in MS Office (Word, Excel, PowerPoint) and administrative tools.
- Basic understanding of financial and budgeting processes.
- Strong organizational and multitasking abilities.
- Diligent, meticulous, and willing to learn.
- Possess good interpersonal and communication skills.
- Good team player.
- Possess at least Diploma in relevant field.
Desirable Skills:
- Proficiency in Mandarin Chinese.
Working Experience:
- Minimum 2 years of experience in performing administrative and clerical tasks.
- At least 3 years of experience as an administrative assistant, preferably within the healthcare industry.
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