Import/Export Operations Coordinator

2 months ago

Singapur, Singapore Avantor Full time

The Opportunity:

We are seeking a highly skilled and experienced professional to join our team as a Supply Chain Specialist. As a key member of our logistics team, you will be responsible for handling import and export shipments in a timely manner, ensuring all products comply with local government laws and group directives.

Key Responsibilities:

  • Coordinate and oversee shipping processes, ensuring on-time and accurate deliveries.
  • Manage shipping documentation, including customs compliance for international shipments.
  • Collaborate with carriers, suppliers, and internal teams to optimize shipping operations.
  • Identify opportunities for process improvement and operational efficiency.
  • Review freight rates and services from existing forwarders.
  • Support Indirect Purchasing in negotiating freight and contributing to margin expansion.
  • Track cargo vessel and plane departure, transit, and arrival.
  • Advise Customer Service/Commercial on preferred mode of shipment and incoterms.
  • Verify freight billings from forwarders and courier companies against approved quotations.
  • Notify warehouse team on the arrival of containers/shipments.
  • Coordinate un-stuffing, stuffing, and timely collection of containers with the warehouse team and forwarders.
  • Monitor shipment ETD and ETA dates and ensure receipt of shipping documents from suppliers.
  • Liaise with 3rd party warehouse providers to ensure on-time clearance and unstuffing.
  • Liaise with courier services for urgent cases of OBL submission from banks to carriers.
  • Monitor and ensure the accuracy of unstuffing reports from 3rd party warehouse providers.
  • Check and ensure the accuracy of unstuffing reports for discrepancies, damage, and torn bags.
  • Submit claims to forwarders/carriers for damages.
  • Handle general import and export customs clearance by coordinating with freight forwarders and Singapore customs, preparing related documents, and monitoring the status.
  • Ensure authorized brokers and forwarders comply with defined company policies and monitor customs brokers/forwarders and report operational issues.
  • Comply with internal policies, SOPs, local regulations, and group directives.
  • Support regular and ad-hoc reports and audits for import and export operations.
  • Ensure incoming shipments adhere to permits and licensing published by Regulatory Affairs.

Requirements:

  • Bachelor's degree in a relevant field, such as logistics, supply chain management, or business administration.
  • Minimum 3-5 years of experience in import/export/trade compliance roles at logistics departments in multinational companies.
  • Strong knowledge of customs regulations and processes, including FTA and export control, storage, and transportation of hazardous goods.
  • Excellent communication skills, including good spoken and written language.
  • Demonstrate proficiency in statistics, strong analytical ability, and problem-solving skills.
  • Strong interpersonal skills and facilitation skills to effectively interact with all levels of business.
  • Meticulous, responsible, and positive working attitude.
  • Good decision-making in a fast-paced environment.
  • Intermediate PC proficiency with advanced aptitude in MS Excel and PPT required.
  • Proficiency in ERP system software, preferably SAP.

Why Avantor?

At Avantor, we are committed to helping our employees grow and develop their careers. We offer a diverse, equitable, and inclusive culture that values learning and development. Our team is passionate about advancing life-changing science, and we are proud to be an equal opportunity employer.

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