
Clinical Department Support Assistant
4 days ago
Job Title: Support Executive for Clinical Department
">- Maintain the diary schedule of the Clinical HOD and confirm appointments, meetings, lectures, seminars, and other official engagements.
- Manage administrative tasks including typing, scanning, making appointments, coordinating meetings, booking meeting rooms, opening general mails, and responding to inquiries.
- Answer and screen telephone calls and inquiries for the Clinical HOD and department doctors.
- Establish and maintain a filing system.
- Process incoming and outgoing mail.
- Inform and/or remind the HOD on matters of interest and importance.
- Apply and prepare IT passwords, name stamps, name cards, workstations, and car park access for newly joined doctors and visiting consultants.
- Provide administrative support to department doctors, including hospital officers, medical officers, residents, and medical students.
- Draft, compose, and/or type documents (e.g. medical reports) and correspondences for the Clinical HOD and department doctors.
- Collaborate with other department administrators on schedules.
- Generate a monthly roster for medical staff.
- Compile the department's statistics and prepare the department's monthly reports.
- Update the telephone directory/list for department doctors.
- Assist doctors (including visiting consultants) in their claims (night duty claims, meal allowance, training claims, etc).
Requirements:
- A diploma holder.
- At least 1 year of experience as an executive assistant/secretary.
Benefits:
- Opportunity to work with a team of professionals.
- Chance to develop administrative skills and knowledge.
- Competitive remuneration package.
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