Programme Management Specialist

3 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

The Wee Kim Wee School of Communication and Information at Nanyang Technological University (NTU) is a world-class centre of excellence. We are seeking an experienced and dynamic individual to join our graduate programmes team as an Assistant Manager/Senior Assistant Manager.

About the Role

The successful candidate will manage the end-to-end administration of graduate programmes, including admission, programme management, student administration, and other related portfolios. This role is critical in ensuring smooth academic administrative services to meet the needs of the programmes and to enrich the students' learning experience throughout their graduate academic journey.

Key Responsibilities
  • Admissions Administration:
    • Oversee the admissions process from application review to offer issuance.
    • Manage admissions and application processes in alignment with timelines.
    • Collaborate with NTU units and partner universities on admission processes.
    • Maintain and improve admissions systems and processes.
    • Participate in outreach activities such as information sessions and recruitment fairs.
    • Conduct admission briefing sessions and provide consultation for potential applicants.
    • Analyse applications, admissions, and scholarships data to inform outreach and admissions strategies.
  • Programme Management:
    • Manage planning and administrative processes for graduate programmes.
    • Oversee timetabling planning and enrolment projections.
    • Support course registration and vacancy management.
    • Oversee proposal submissions for new and revised courses.
    • Manage programme teaching requests and course materials dissemination.
    • Track and monitor budgets for graduate coursework and continuing education programmes.
  • Student Administration:
    • Manage student matters, including leave of absence, withdrawal, and appeals.
    • Provide academic advising to students on course planning and prerequisite requirements.
    • Monitor student progression to ensure completion of graduation requirements.
  • Exam Management:
    • Coordinate marks submission and support marks entry for part-time instructors.
    • Prepare reports for the Board of Examiners meeting.
    • Manage post-examination process, including finalised marks submission.
  • Events:
    • Conceptualise and organise key events for graduate students.
    • Oversee event planning and administration with external parties.
    • Support university-wide events such as convocation ceremonies.
  • General Administration:
    • Supervise procurement and finance matters.
    • Develop comprehensive data management system for outreach and collaboration efforts.
    • Consolidate academic data and reports for management update.


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