Senior Manager/ Manager

3 weeks ago

Singapur, Singapore Singapore Institute of Technology Full time

Job Summary

We are seeking a highly skilled and experienced Senior Manager/ Manager to join our team at the Singapore Institute of Technology. The successful candidate will be responsible for managing the University's facilities and amenities, including procurement and administration of licenses and leases, as well as overseeing administrative procurement and equipment services.

Key Responsibilities

  • Procure and administer existing licenses and leases for facilities and amenities, including F&B outlets, bookshops, vending machines, and printing services.
  • Administer short-term hires of University facilities and follow up on outstanding payments.
  • Oversee and manage all University administrative procurement, equipment, and services, ensuring timely renewals or calling of new tenders.
  • Coordinate and manage the University's relocation to the new campus.
  • Manage the University's drivers and fleet of vehicles, including scheduling logistics transport and booking vehicles by senior management.
  • Efficiently manage the General Office Administration that provides services to the whole University, including office stationery, courier services, staff pantry, staff name tags, mailroom services, and more.
  • Manage service providers and oversee the function and service of the Reception counter.
  • Guide and orientate the Executive on the overall General Office Administration responsibility of the Admin Estate Division.
  • Ensure service providers carry out works with necessary risk assessments and safety work procedures in place.
  • Conduct asset management tasks, including conducting asset audits, tagging, and tracking of assets and low-value assets.
  • Propose, support, and oversee projects from initial ideation to completion, including implementation if required.

Job Requirements

  • Degree of any discipline with at least 5 years of experience in corporate or general office services and real estate institutional leasing.
  • Proven track record in managing functions such as policy, planning, and people management. Experience in preparing tenders and relocation of university campuses will be an advantage.
  • Energetic self-starter who can set priorities, work independently, resourceful team player with good analytical, communication, written, interpersonal, time management, and change management skills.
  • Proficiency in MS Office applications.
  • Understanding of WSH requirements.

Key Competencies

  • Ability to exercise initiative, manage pressure, multitask, and work independently in a fast-paced environment.
  • Customer-centric with good people management skills and interpersonal skills.
  • Innovative and technology-savvy, good presentation, and writing skills.
  • Cooperative and collaborative team player.
  • Involved in after-office works when necessary and required.

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