Support Professional

5 days ago

Singapore beBeeAdministrative Full time $54,000 - $72,000
Administrative Support Professional

We are seeking a highly skilled and organized Administrative Support Professional to join our team. The successful candidate will provide comprehensive administrative assistance and support to the Vice President, F&B Ops - Asia Pacific.

This is an exciting opportunity for a self-motivated individual who is well-versed in administrative procedures and has excellent communication skills. The ideal candidate will be able to multitask with ease, work effectively in a fast-paced environment, and possess a high level of professionalism and discretion.

Key Responsibilities:
  • Provide administrative assistance, including diary management, scheduling, travel arrangements, drafting correspondence and presentations, preparing expense reports, organizing conference calls/webinars, and assisting with emails, tasks, and contacts.
  • Provide travel arrangements and expenses claims support for the VP and his team.
  • Maintain department correspondence and files.
  • Take meeting notes as requested.
  • Design and prepare departmental reports (e.g., charts, graphs, tables, etc.).
  • Track the department budget and expenditures and raise concerns when required.
  • Maintain contact lists, group email distribution lists, and task lists for the team and Singapore-based.
  • Ensure onboarding activities for new or transferring team members happen (e.g., laptop set up, mobile phone / AMEX card ordering, etc.).
  • Assist with conferences, functions, and dinners when necessary.
Requirements:
  • Diploma or degree holder with 5+ years of relevant experience.
  • Proficient in MS Office – PowerPoint (advanced), Word, Excel, and Outlook.
  • Self-starter, well organized, detail-oriented, assertive, possesses initiative, and takes ownership of responsibilities with a high degree of positive energy and drive.
  • Excellent skills in time management, organization, coordination, and communication (written and verbal).
  • Excellent diplomatic and poised communication skills.
  • Capable of handling multiple projects and implementing appropriate tracking systems with little supervision.
  • Excellent attention to detail.
  • Able to interact effectively and tactfully with team members and stakeholders.
  • Manage confidential information with complete discretion.
  • Able to work on a flexible basis and to work occasionally overtime when faced with critical deadlines.
  • Prior experience in a senior administrative and support position.
  • Flexibility to travel when required (up to 5%).

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