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Purchasing and Administration Professional

3 weeks ago

Singapore beBeeAdministrative Full time $4,000 - $6,000
Purchasing and Administrative Support

The role of a Purchaser cum Administrative Assistant is multifaceted, requiring strong organizational skills and attention to detail.

  • Job Description:

  • Purchasing Duties include sourcing and evaluating suppliers, products, and pricing to ensure optimal cost-effectiveness, quality, and reliability.

  • We invite and assess quotations from various vendors by comparing factors such as price, product quality, service, support, availability, supplier reputation, compliance, and production/distribution capabilities.

  • Purchase requisitions are prepared and submitted with complete supporting documentation for management approval.

  • Purchase orders are prepared and procurement records are maintained accurate, complete, and up-to-date.

  • Liaise with vendors to confirm order status, delivery timelines, and resolve any issues related to shipments.

  • Maintain inventory records and assist in monitoring stock levels to prevent shortages or overstocking.

  • Verify goods received against purchase orders and delivery notes; investigate and resolve discrepancies promptly.

  • Administrative Duties:

  • General office duties include filing, data entry, scanning, and document control.

  • Manage office supplies and maintain stock levels.

  • Handle incoming calls, emails, and correspondence professionally.

  • Clerical support is provided to HR and Finance teams, including invoice filing, leave tracking, and basic document processing.

  • Assist in salary tabulation, including preparation and verification of attendance records, overtime claims, and other payroll-related data for processing.

  • Organize and coordinate meetings, appointments, and travel arrangements as required.

  • Attend meetings, take accurate notes, and prepare and distribute meeting minutes in a timely manner.

Requirements:

  • At least 1–2 years of experience in purchasing, administrative, or office support roles.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Good communication, organization, and interpersonal skills.
  • Ability to multitask and work independently with minimal supervision.
  • Positive working attitude and strong sense of responsibility.
  • Attention to detail and accuracy.