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Logistics Operations Coordinator

2 months ago

Singapore PEARL MARINE LOGISTICS PTE. LTD. Full time
Crewing Assistant Job Description

We are seeking a highly organized and detail-oriented Crewing Assistant to join our team at Pearl Marine Logistics Pte. Ltd..

Roles and Responsibilities:

Crew Changes and Shore Visits:
• Oversee crew sign-on and sign-off procedures in compliance with Maritime and Port Authority of Singapore regulations.
• Prepare and submit necessary documentation for crew returning from home leave.
• Coordinate with relevant authorities, agents, and internal teams to ensure seamless crew changes.

Crew Onboarding and Documentation:
• Work with new crew members to arrange their travel, accommodation, medical check-ups, and MOM Work Permit registrations.
• Verify and consolidate personal details, documentation, and certifications, ensuring online authentication where required.
• Distribute Personal Protective Equipment (PPE) to new and existing crew members, maintaining accurate inventory records.
• Apply for Flag State documents for crew members.

Recruitment and Interview Coordination:
• Assist in the recruitment process by organizing interviews for ratings candidates.
• Collaborate with Marine and Technical Managers to schedule interviews for officers and engineers, ensuring a smooth candidate experience.

Administrative Support:
• Perform essential administrative tasks, including filing, scanning, generating correspondence, and maintaining up-to-date crew records.
• Remind Technical/Marine Superintendents to deliver crew mail to vessels.
• Monitor crew members' completion of their 6-month probationary period and report findings to the supervisor.
• Update the Immigration and Checkpoints Authority with crew details, including new passport numbers and FIN expiry dates.

Crew Welfare and Travel:
• Arrange transportation for crew members as needed.
• Assist in monitoring crew personal documentation to ensure compliance with Flag State regulations, the Maritime Labour Convention, and MPA requirements.
• Promptly report any crew issues or concerns to the supervisor.
• Facilitate travel arrangements for crew mobilization and demobilization, including booking air, ferry, and land tickets, visa applications, and hotel accommodations.

Additional Duties:
• Undertake ad-hoc tasks, projects, and activities as assigned by the supervisor.
• Conduct ship visits to observe crew work environments, performance, and welfare, and gather feedback on any crew-related issues.

Requirements:
• Diploma in Logistics, Supply Chain Management, Maritime Studies, or a related field.
• Strong understanding of crew management processes and relevant regulations.
• Minimum of 2 years of experience in shipping operations or a similar role.
• Proficient in Microsoft Office Suite and crew management systems.
• Strong communication and interpersonal skills.
• Meticulous attention to detail and accuracy.