Strategic Administrative Lead

1 week ago


Singapore FLINTEX CONSULTING PTE. LTD. Full time
Job Description:

As a key member of the FLINTEX CONSULTING PTE. LTD. team, you will be responsible for driving the company's growth objectives through effective administrative support.

About the Role:
We are seeking an experienced Senior Executive/Assistant Manager to oversee office operations, employee accommodations, and administrative functions in our Singapore Office. Your primary goal will be to manage logistics and ensure seamless day-to-day operations, allowing the management team to focus on strategic decision-making.

Key Responsibilities:
- Manage office operations, staff accommodations, and leasing for the Singapore Office, ensuring optimal use of resources and compliance with company policies.
- Review and update the Administration Operation Manual to standardize procedures across group company offices, promoting consistency and efficiency.
- Conduct annual reviews of administrative responsibilities to ensure alignment with the manual, identifying areas for improvement and implementing changes as needed.
- Prepare and submit annual administrative expenses budgets for the Singapore office, providing detailed forecasts and justifications.
- Source and manage housing and hotel accommodations for visitors and expatriates, negotiating the best quotations to meet the company's needs.
- Review contracts and leases for equipment, services, and office premises, ensuring compliance with company policies and regulations.
- Coordinate company events, support visa applications, and facilitate communication between teams across group company offices.
- Assist the Manager and Administration teams across group company offices, providing support and guidance as needed.

Requirements:
- At least 2-5 years of administration experience, with a proven track record of successfully managing complex projects and teams.
- Ability to work independently and as part of a team, fostering collaboration and open communication among colleagues.
- Strong coordination skills, with the ability to work effectively with counterparts in China and Hong Kong.
- Excellent communication skills, with a strong initiative for continuous improvement and innovation.

Compensation Package:
The estimated salary range for this position is $60,000 - $90,000 per annum, depending on qualifications and experience. This figure includes a comprehensive benefits package, including health insurance, retirement savings, and paid time off.

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