Procurement Coordinator

1 week ago

Singapore beBeePurchasing Full time $60,000 - $80,000
Procurement Specialist Job Description

This Procurement Specialist plays a pivotal role in the company's procurement process by efficiently handling purchase orders, coordinating deliveries, maintaining accurate records, and ensuring goods and services are acquired in a timely, cost-effective, and compliant manner.

  • Purchasing Operations:
    • The Procurement Specialist will prepare and issue Purchase Orders (PO) and Work Orders (WO) according to established procedures.
    • Ensure proper approvals are obtained and purchasing activities are closed out as required.
    • Source and identify requirements for vessels, including general stores and provisions.
    • Coordinate with Operations and Fleet Personnel to arrange timely and cost-effective delivery of stores and spares to vessels.
  • Logistics & Delivery Coordination:
    • The Procurement Specialist will verify quality and quantity of goods received at the company's store or office.
    • Pack and label items appropriately, and arrange suitable transport (land/sea) for delivery to the correct recipient.
    • Monitor readiness of stores/spares and plan delivery to vessels at the earliest convenient port.
  • Supplier & Quality Management:
    • The Procurement Specialist will solicit and follow up on vessel feedback regarding supplies.
    • Address non-conformities (quality, quantity, specifications) with suppliers to resolve issues and facilitate payment within agreed credit terms.
  • Administration & Documentation:
    • The Procurement Specialist will maintain accurate records in the company's electronic system.
    • Support procurement function administration within the Shipping Department.
    • Ensure good housekeeping and proper inventory management of goods storage areas.
  • Team Support:
    • The Procurement Specialist will assist the Procurement Manager in all purchasing-related activities.
    • Contribute ideas for process improvements within the department.
    • Undertake additional duties as assigned by the Procurement Manager.
    Requirements
    • Diploma or equivalent in Supply Chain, Logistics, or related field.
    • Experience in purchasing, procurement, or logistics preferred (shipping/maritime industry experience an advantage).
    • Strong organizational skills and attention to detail.
    • Good communication and interpersonal skills.
    • Ability to work in a fast-paced environment and meet deadlines.
    • Proficient in Microsoft Office and procurement software.

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