Strategic Operations Coordinator

4 days ago

Singapore VANTAGE DATA CENTERS APAC PTE. LTD. Full time
About Vantage Data Centers

Vantage Data Centers is a leading provider of data center services, committed to delivering innovative and sustainable solutions for the world's hyperscalers, cloud providers, and large enterprises.

We are dedicated to being a workplace of inclusion, equity, respect, and acceptance, celebrating diversity and seeking opportunities to learn from each other's experiences.

As a company, we operate with No Ego and No Arrogance, building each other up and supporting one another while appreciating our strengths and respecting our weaknesses.

Job Summary

We are seeking an experienced Executive Assistant to support C-Level Executives and VPs in their strategic leadership and high-level functions. This role combines administrative efficiency with office management expertise, engaging with every person in the organization.

The ideal candidate will possess outstanding multi-tasking abilities, communication, and teamwork skills, as well as the ability to keep up in a fast-paced working environment.

We are looking for a highly organized, energetic, and fast learner who can maintain confidential information, demonstrate excellent communication skills, and experience working with diverse and multicultural stakeholders across time zones.

Key Responsibilities
  • Manage calendars, arrange meetings, appointments, and travel for executives and VPs
  • Prioritize, respond to, and organize emails on behalf of executives/VPs
  • Answer and return phone calls, screen calls, and take messages
  • Provide administrative support to executive departments
  • Maintain records, organize files, and handle paperwork
  • Attend meetings, take accurate notes, and prepare meeting summaries
  • Assist in creating meeting agendas and distributing relevant materials
  • Ensure action items from meetings are tracked and completed
  • Act as a point of contact between executives, employees, clients, and external partners
  • Manage information flow within the organization, ensuring timely and accurate communication
  • Arrange travel logistics, including flights, accommodations, and transportation
  • Handle travel receipts and expense reports
Requirements
  • Bachelor's degree in administration, similar field, or equivalent experience preferred
  • 5+ years of experience in an administrative, organizational, or detail-oriented function as an Executive Assistant
  • 3+ years as an Office Manager/Administrator
  • Experience working with diverse and multicultural stakeholders across time zones
  • Highly organized, energetic, and fast learner
  • Experience maintaining confidential information
  • Excellent communication skills written/grammar/spelling, verbal (formal and informal), listening, and talking
  • Experience with Microsoft tools, including scheduling, tracking, reporting, and following up using these tools
  • Experience with Outlook calendaring required
  • Experience with SharePoint and Global Travel Platform a plus
  • Travel required expected to be less than 5% and on an as-needed basis, but may increase over time as business needs evolve
  • Notary Public preferred, not required
  • Proficiency in both English and Chinese languages essential
  • Creative, flexible, and solutions-oriented
Compensation and Benefits

We offer a comprehensive total compensation package, exceeding local expectations, with a salary range of $80,000 - $110,000 per annum, depending on experience.

In addition, we provide a suite of health and welfare, retirement, and paid leave benefits, as well as opportunities for professional growth and development.

We believe in recognizing and rewarding our team members' contributions and achievements, offering a dynamic and supportive work environment that fosters collaboration and innovation.

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