Administrative Project Coordinator

2 weeks ago

Singapore beBeeAdministrative Full time $60,000 - $90,000
Administrative Project Coordinator Job

We are seeking a highly organized and detail-oriented individual to fill the role of Administrative Project Coordinator. In this position, you will be responsible for coordinating various administrative and project-related tasks.

Key Responsibilities:

  • Coordinate project files and tender documents, ensuring accuracy and timeliness.
  • Manage equipment rental lists and costing, providing valuable insights into project expenses.
  • Conduct ISO and safety audits, identifying areas for improvement and recommending corrective actions.
  • Perform other administrative tasks as assigned by management.
  • Prepare pre-con reports and project preliminaries documentation, facilitating effective communication among team members.
  • Consolidate and collect project data, preparing comprehensive progress reports that inform project decisions.
  • Submit monthly progress claims and liaise with clients and consultants, maintaining strong relationships and resolving any issues that arise.
  • Attend site meetings and follow up on project documentation, ensuring accurate records and efficient communication.
  • Prepare subcontractor agreements and verify claims, fostering trust and cooperation between parties.
  • Manage project costs, manpower, materials, and other resources, optimizing project efficiency and productivity.
  • Monitor government websites for incoming tenders, staying abreast of emerging opportunities and threats.
  • Prepare tender documents and quotations from vendors, securing the best possible outcomes for the project.
  • Attend site show rounds, tender briefings, and collect site measurements, gathering essential information for project success.
  • Attend tender interviews and proposal meetings, representing the company with confidence and expertise.
  • Perform ad-hoc services as assigned by management, demonstrating flexibility and adaptability in a fast-paced environment.

Required Skills:

  • Excellent sales and negotiation skills.
  • Strong budgeting and financial management skills.
  • Effective leadership and team management abilities.
  • Proficiency in Microsoft Office and Microsoft Excel.
  • Knowledge of construction practices and procedures.
  • Excellent interpersonal and communication skills.
  • Understanding of ISO principles and standards.
  • Project planning and management skills.
  • Procurement and contract management experience.
  • Communication and audit skills.

This is an excellent opportunity to showcase your organizational skills, attention to detail, and ability to work in a fast-paced environment. If you are a motivated and results-driven individual who thrives in a dynamic setting, we encourage you to apply for this Administrative Project Coordinator role.

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