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Exhibitions and Museum Services Coordinator
2 months ago
Job Summary
We are seeking a highly organized and detail-oriented Exhibitions and Museum Services Coordinator to join our team at Marina Bay Sands. As a key member of our administrative team, you will provide critical support to our exhibitions and museum services department, ensuring the smooth operation of our exhibitions and events.
Key Responsibilities
- Provide administrative support to the exhibitions and museum services team, including coordinating meetings, preparing documents, and managing correspondence.
- Assist with the planning and execution of exhibitions and events, including coordinating logistics, managing budgets, and ensuring compliance with company policies and procedures.
- Support the procurement process, including researching and sourcing vendors, preparing purchase orders, and tracking deliveries.
- Assist with financial tasks, including preparing invoices, tracking expenses, and reconciling accounts.
- Provide excellent customer service to internal and external stakeholders, including responding to inquiries, resolving issues, and providing information and support as needed.
- Collaborate with other departments to ensure seamless communication and coordination, including attending meetings, participating in committees, and contributing to cross-functional projects.
- Maintain accurate and up-to-date records, including filing, data entry, and reporting.
- Perform other administrative tasks as required, including answering phones, responding to emails, and providing general administrative support.
Requirements
- Diploma in a related field, such as business administration, hospitality, or a related field.
- Minimum 1 year of experience in a similar role, preferably in the hospitality or museum industry.
- Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
- Ability to work in a fast-paced environment, with a high level of flexibility and adaptability.
- Commitment to providing excellent customer service and ensuring a positive experience for internal and external stakeholders.
