Senior Administrative Finance Coordinator

2 days ago

Singapore beBeeFinance Full time $45,000 - $55,000

Job Summary:

Administrative Finance Professional
  • Assume responsibility for ensuring the seamless operation of a senior care centre, overseeing both administrative and financial tasks.
  • Support the Centre Manager in day-to-day operations, billing and claims processes, procurement, and ensure compliance with reporting standards.
  • Act as the primary point of contact at the centre, handling walk-ins, phone calls, and general enquiries efficiently.
  • Maintain accurate and up-to-date client records in client management systems (e.g., CRM).
  • Provide administrative support to programme and care staff, including documentation, leave tracking, and scheduling.
  • Coordinate logistics for centre activities, transportation, and vendor services effectively.
  • Support centre audits, licensing renewals, and documentation reviews regularly.
  • Prepare and issue timely monthly invoices to clients and/or their families.
  • Process and submit government claims and subsidies (if required) accurately.
  • Monitor outstanding payments and follow up with clients or caregivers on billing matters promptly.
  • Reconcile daily collection and assist with monthly financial reporting and budgeting efficiently.
  • Collaborate with the HQ Finance team or an outsourced accounting partner to ensure audit readiness and financial compliance.
  • Source quotations for goods and services in accordance with procurement policy.
  • Process purchase requisitions and ensure proper documentation and approvals.
  • Maintain records of centre assets, supplies, and consumables, and monitor stock levels.
  • Compile and submit regular reports to management, government agencies (e.g., AIC, MOH), and funders as required.
  • Ensure proper filing and data protection in accordance with organisational SOPs.
  • Support preparation for audits, inspections, and compliance reviews.
  • Assist in coordinating centre-wide events, training sessions, and stakeholder meetings.
  • Support volunteers, therapists, and service partners with administrative needs.
  • Develop and maintain positive relationships with all stakeholders, including clients, caregivers, vendors, and staff.
  • Perform any other assigned tasks or responsibilities by the Centre Manager, Reporting Officer, or Senior Management.
Key Qualifications & Requirements
  • Diploma in Business Administration, Accounting, Finance, Healthcare Management, or equivalent qualification.
  • At least 2 years of experience in an administrative or finance role, preferably in the community care, healthcare, or social services sector.
  • Proficient in MS Office (Excel, Word, PowerPoint) and familiar with accounting systems or client databases.
  • Strong attention to detail, organisational skills, and ability to manage multiple tasks effectively.
  • Good interpersonal and communication skills; able to engage with elderly clients and caregivers with empathy and professionalism.

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