Executive Administrator

1 week ago

Singapore beBeeAdministrative Full time $45,000 - $55,000
Administrative Executive Job Description

An Administrative Executive at a Traditional Chinese Medicine clinic plays a vital role in ensuring the seamless operation of the clinic.

The job scope encompasses a combination of administrative and pharmacy operational responsibilities, with a focus on delivering exceptional patient care.

  • Oversee the inventory management of TCM herbs, medicines, and supplies, ensuring optimal stock levels, monitoring expiration dates, and managing procurement processes.
  • Monitor the quality and authenticity of TCM herbs and medicines, adhering to regulatory standards and clinic protocols.
  • Maintain accurate records of prescriptions, patient information, and inventory to meet regulatory requirements and for audit purposes.
  • Streamline pharmacy operations to improve efficiency, reduce waiting times, and enhance patient satisfaction.
  • Oversee the work of Chinese Medicine Pharmacists and volunteer assistants, ensuring they adhere to established protocols and maintain high standards of practice.
  • Conduct or organize training sessions for Pharmacists and volunteer assistants to keep them updated on the latest TCM practices, pharmacy operations, and customer service skills.
  • Work closely with TCM practitioners to ensure seamless coordination between prescription and dispensing.
  • Manage relationships with suppliers of TCM herbs and products to negotiate terms and ensure a steady supply of quality materials.

Required Skills and Qualifications:

  • Proficiency in MS Office (Word, Excel, PowerPoint) and administrative tools.
  • Basic understanding of financial and budgeting processes.
  • Strong organisational and multitasking abilities.
  • Diligent, meticulous, and willing to learn.
  • Possess good interpersonal and communication skills.
  • Good team player.
  • Possess at least a Diploma in a relevant field.

Benefits:

  • Opportunity to work in a dynamic healthcare environment.
  • Chance to develop skills and expertise in TCM and pharmacy operations.
  • Collaborative and supportive work environment.

Others:

Prefer candidates who can speak and read Chinese, as these skills are required for the role.

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