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Project Facilitation Specialist

1 week ago

Singapore ABL Energy & Marine Consultants Pte Ltd Full time
Job Title: Project Facilitation Specialist
ABL Energy & Marine Consultants Pte Ltd is seeking a skilled Project Facilitation Specialist to join our team. The successful candidate will be responsible for overseeing office operations, providing administrative support, and facilitating efficient workflow across departments.

Key Responsibilities

  • Perform reception duties and ensure professional service delivery.
  • Manage general office administration tasks, including ordering and maintaining office supplies, stationery, and equipment.
  • Organise and store paperwork, digital documents, and maintain records, including certifications, visas, and port passes for technical staff.

Travel Support

  • Assist in mobilising and demobilising permanent and independent contractors, including hotel and flight bookings.
  • Arrange visas and travel documentation for permanent staff and subcontractors for project related work when required.

Project Administration

  • Act as document controller for projects undertaken by the technical departments.
  • Support the technical departments with project administration tasks.
  • Manage project setup and task assignments in NetSuite, ensuring timely opening and maintenance of project records.
  • Issue approved reports to clients and handle engagement letters, work orders, and other project-related documentation in line with company procedures.
  • Maintain and update Zoho CRM, including deal creation and status updates.

Compliance & Quality Assurance

  • Ensure all administrative and operational activities comply with the company's QHSE policies, manuals, procedures, and work systems.