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Administrative Support Coordinator

3 weeks ago

Singapore QS CONSULTANTS PTE. LTD. Full time

We are looking for a skilled Documentation and Procurement Specialist to join our team at QS CONSULTANTS PTE. LTD.

About the Role

This role involves providing administrative support to our Quantity Surveyors, focusing on document management, procurement assistance, and human resource support.

Main Responsibilities:
  • Document Management: Maintain a thorough understanding of contract documents and ensure they are properly bound and recorded.
  • Procurement Support: Develop and maintain relationships with suppliers and vendors, requesting quotations and managing tender invitations.
  • Human Resource Assistance: Participate in recruitment activities, such as scheduling interviews and reviewing resumes, as well as supporting employee onboarding and offboarding.
  • Data Entry: Effectively enter cost data into spreadsheets to guarantee accurate financial tracking.
  • General Administrative Support: Provide comprehensive administrative support, including answering phone calls, managing office supplies, coordinating equipment maintenance, and offering additional support when required.
Requirements:
  • Organizational Skills: Strong organizational skills to prioritize tasks efficiently and meet deadlines.
  • Communication Skills: Excellent communication skills to liaise effectively with colleagues, clients, and external partners.
  • Microsoft Office Skills: Proficiency in Microsoft Office applications, including Excel, Word, and other relevant software.
  • Attention to Detail: Attention to detail to ensure accuracy in documentation and data entry.