Global Event Planner APAC

5 days ago

Singapore D2L Full time

Job Summary:

The Global Event Manager, APAC Marketing plays a crucial role in creating, planning, and executing exceptional event experiences that captivate attendees and align with marketing and business objectives. Focused on managing events within the Asia Pacific region, this individual will be a key member of the Global Events Team within the Marketing organization at D2L.

As a seasoned events professional, the ideal candidate will have a proven track record of managing end-to-end event planning and execution, from concept to completion. They will provide direction and coordination with various departments across multiple countries, as well as external clients, vendors, and stakeholders to establish event needs throughout all phases.

Key responsibilities include:

  1. Managing event experiences from concept through completion, ensuring high-level service throughout.
  2. Providing direction and coordination with various departments and external partners to establish event needs.
  3. Cross-functional coordination of tasks and development of materials, content, and event technical, production, and logistical elements.
  4. Liaising and preparing speakers, sponsors, vendors, and event staff.
  5. Preparing and managing scope, timelines, actions, tasks, risk mitigation plans, dependencies, budget, and purchase requests.
  6. Serving as a liaison to key stakeholders and clearly communicating and reporting on event goals and results.
  7. Troubleshooting and handling issues that arise in planning leading up to as well as day-of the event.
  8. Assisting in enabling internal and external messengers to amplify messaging, drive event registrations, engagement, feedback, and follow-up through various channels.
  9. Maintaining event calendar and communicating event activities and results across the organization.
  10. Nurturing and building relationships with internal teams, external vendors, venues, and other industry contacts.
  11. Staying current and ahead of the curve on key industry events in the APAC region to sponsor, as well as event planning, outreach, design, and experience trends, with an eye towards continuous improvement and sharing insights and learnings across the team.
  12. Managing the daily details with big-picture strategic thinking to ensure truly unique and immersive event experiences.

Requirements:

  • 3+ years proven experience and success managing and owning end-to-end planning and execution of in-person events.
  • Ability to think quickly under pressure, solve difficult problems, and make split-second decisions.
  • Advanced collaboration, communication, and interpersonal skills.
  • Capable of managing multiple priorities in parallel and meeting hard deadlines.
  • Strong ability to coordinate not only your own tasks but also coordinate and drive cross-functional alignment and task accountability with others.
  • Strong organization skills, including multi-tasking and time management.
  • A self-motivated and outgoing individual with the ability to work independently and with a team.
  • Great leadership qualities with the ability to delegate and clearly communicate responsibility to others to meet expectations.
  • Meticulous attention to detail as there will be an element of administration duties, data entry, and contract, venue, and technical reviews.
  • Advanced MS Excel skills are an asset.
  • Proficiency with Modus, Marketo, Salesforce or similar CRM technologies preferred.
  • Experience in building enriching working relationships and managing external vendor relationships, both in-person and remotely.
  • Creative mindset and stamina to try new things and continuously improve.
  • Communication writing and/or copywriting experience is preferred.
  • Knowledge of marketing demand generation funnel is an asset, but not required.
  • Flexibility to work even at irregular hours and to travel both domestic and internationally, as needed. You will be required to travel once a month on average.

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