Programme Delivery Specialist

1 week ago

Singapore beBeeProject Full time $60,000 - $80,000
Project Coordinator Role Overview

This role plays a critical part in supporting the delivery of high-quality, revenue-generating overseas programmes and maintaining robust internal operations.

The successful appointee will be based in IAL Campus located at Lifelong Learning Institute next to Paya Lebar MRT station.

Key Responsibilities
  • Coordinate end-to-end delivery of overseas and local training or consultancy programmes to ensure all project milestones and timelines are met.
  • Plan and manage logistical arrangements including travel, venue bookings, catering, workshop materials, and equipment setup where required.
  • Liaise with internal and external stakeholders including overseas clients to confirm attendance, share pre-engagement details, and address logistical queries.
  • Prepare and collate key programme materials such as presentation decks, participant pre-reads, evaluation forms, certificates, and printed materials.
  • Track procurement and contract statuses, following up with stakeholders to ensure timely processing.
  • Support the delivery of overseas programmes which may require travel from time to time.
  • Compile and format monthly KPI reports ensuring data consistency and filing evidence for audit readiness.
  • Upload and manage team documents in shared repository and maintain an organized document repository.
  • Assist with website administration by uploading approved content and formatting them according to established web templates.
  • Support in updating and maintenance of contact lists of collaborators and partners for easy reference and reporting purposes.
Requirements
  • Strong ability to plan, execute, and track multiple concurrent tasks and timelines across both internal operations and external programme delivery.
  • Able to handle end-to-end logistics including travel, venue arrangements, catering, documentation preparation, and onsite coordination for both local and overseas programmes.
  • Able to communicate with internal teams, partners, vendors, and overseas clients to align expectations, resolve issues, and maintain smooth delivery across touchpoints.
  • Familiar with procurement protocols and capable of preparing contract / documentation, tracking approvals, and maintaining clear records.
Benefits
  • Contribute to delivering high-impact programmes that enhance organisational capabilities.
  • Develop strong relationships with internal and external stakeholders through effective communication and collaboration.
  • Pursue professional growth and development through various opportunities and resources available.

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