Orchestral Music Coordinator

1 week ago

Singapore beBeeProgramManager Full time $60,000 - $80,000
Music Program Manager

We are seeking an experienced program manager to oversee the operations of our orchestra. This role offers a unique opportunity to join a dynamic team and contribute to shaping the next generation of orchestral musicians.

Job Description

This position is primarily responsible for supporting the music program, managing rehearsals, coordinating sectional tutors, and overseeing the concert season. The program manager will work collaboratively with internal departments to ensure that all logistical and technical needs are met for efficient rehearsal execution and concert production.

Main Responsibilities:
  1. Rehearsal Planning: Collaborate with the management team and conductor to plan and manage the rehearsal calendar. Secure venues, schedule sectional rehearsals, coordinate changes, and ensure that all logistical and technical needs are met for efficient rehearsal execution.
  2. Music Library Coordination: Work with music librarians to ensure that all orchestral scores and parts are available, marked, and distributed in a timely and accurate manner. Monitor copyright compliance and ensure musicians have the necessary materials for productive rehearsals.
  3. Operations Management: Oversee logistical and technical support for all rehearsals and concerts - stage management, room setup, equipment logistics, technical requirements, and smooth transitions between pieces or sessions.
  4. Performance Quality: Maintain high performance standards at all events. Ensure technical elements are well-executed, support the musician's needs, and troubleshoot any issues that arise during rehearsals or live concerts.
  5. Season Planning: Develop and manage the annual concert season, including coordination with conductors, venues, tutors, and technical teams. Create a comprehensive calendar with all related rehearsals, performances, and deadlines.
  6. Administrative Support: Manage member attendance and leave of absence requests. Prepare and manage technical riders for venues. Process tutor claims and other reimbursements. Coordinate instrument transportation and logistics for concerts, tours, or off-site rehearsals.
  7. Stakeholder Communication: Serve as the primary point of contact for members, parents, tutors, and other stakeholders regarding rehearsal schedules, concert logistics, and general queries via email.
  8. Auditions: Organise and manage audition processes, including scheduling, communications with applicants, preparation of materials and venue setup. Ensure a smooth and professional experience for all candidates.
Requirements

To be successful in this role, you will need:

  1. A diploma or degree in music, arts management, education, or a related field.
  2. A minimum of 5 years' experience working in the education or youth development sector, with a genuine interest in mentoring and supporting students.
  3. A proven track record in student engagement, event or concert production, or program coordination.
  4. Possesses a music background, preferably with orchestral or band experience (e.g. as a performer, educator, or administrator).
  5. Familiarity with music score preparation, rehearsal processes, or concert logistics.
  6. Effective project management skills, with strong organisational, logistical, administrative skills, and a keen attention to detail.
  7. The ability to thrive in a collaborative environment and manage multiple priorities.
  8. Strong written and verbal communication skills.
  9. Proficiency in Microsoft Office, and familiarity with CRM or scheduling tools is a plus.
  10. A passion for youth development and the performing arts.

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