Project Contract Specialist
22 hours ago
A-STAR TESTING & INSPECTION (S) PTE. LTD. is seeking a highly skilled Project Contract Specialist to join our team. This role is responsible for managing and administering subcontracts with subcontractors, ensuring timely contract price adjustments and claims processing.
About the Role
This key position involves coordinating with internal stakeholders, including project teams and cost control departments, to ensure smooth execution of contracts and projects. The successful candidate will be responsible for preparing tender documents, bid checklists, and evaluation summaries, as well as incorporating main contract terms and project specifications into bid documents and subcontract agreements.
Key Responsibilities
Manage all variation claims with clients, coordinate with joint venture partners and internal stakeholders, and prepare documentation for substantiation. Ensure timely submission and follow up on each variation/claim until conclusion.
Manage change orders/variations from subcontractors, prepare change orders/in support of variation order claims to clients, and track all change orders.
Work closely with project teams/disciplines (engineering, construction, procurement, subcontractors, etc.) and coordinate timely contract price adjustments/claims, including internal reviews/approvals.
Manage full spectrum of respective subcontracting works, measurement/bill of quantities, cost plus, and adjustable items as per claim requirements.
Prepare tender/subcontract documents, bid/subcontract checklists, and prepare bid/subcontract evaluation and summary.
Incorporate main contract terms, project specification, and requirements into bid documents and subcontract agreements.
Monitor, review, and check subcontractors' milestone/progress claims and invoices in a timely manner, and coordinate with internal cost control/finance departments for payment processing.
Manage/administer subcontracts with subcontractors, issue work orders, organize kick-off meetings, and handle/maintain performance securities with subcontractors.
Manage day-to-day contractual correspondences with subcontractors, including contractual letter preparation and tracking of incoming/outgoing letters.
Procure subcontracting work within budget and in accordance with financial guidelines. Monitor subcontracting costs to ensure they stay within allocated budgets.
Participate in monthly cost reviews, manage warranty/defect claims if any, and participate in project meetings. Interface with cost control, procurement, and other departments as needed. Perform ad-hoc assignments as required.
Requirements
The ideal candidate will have a degree/diploma in any engineering discipline or quantity surveying, with 5-10 years of experience in contract/claim administration. Familiarity with offshore platforms, modules, FPSOs, jackets, etc., and onshore petrochemical plants is an added advantage. Good team players who can work independently with minimal supervision are preferred. Willingness to commit to overtime as needed is essential.
Estimated Salary: $80,000 - $120,000 per annum
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