Academic Administrator

6 days ago

Singapore beBeeManagement Full time $45,000 - $60,000
Job Description

As a key member of our Academic Administration & Governance team, you will be responsible for the selection and management of Academic Staff. This includes recruitment, deployment, and performance monitoring to ensure the smooth operation of our Academic Administration & Governance - Lecturer Management team.

Key Responsibilities:

  • Pre-Class Preparation
    • Nominate lecturers and submit their details to the Academic Board delegate/s for approval.
    • Assign lecturers and liaise with them on their teaching schedules.
    • Ensure work orders / contracts adhere to the updated version; Prepare work orders / contracts and send them out for signing via e-contract on time.
    • Arrange academic induction and conduct admin induction for new lecturers.
    • Tag lecturers' names using CELCAT and update timetables.
  • Performance Management of Lecturers
    • Collect and manage pertinent faculty data. Input and maintain data relating to research expertise, education and employment history for new and current faculty members; maintain biographical profiles and other pertinent career development information.
    • Conduct regular reviews to evaluate the performance of lecturers; Provide constructive and timely feedback on their performance; arrange intervention session between Academics and lecturers for those that are underperforming.
    • Assist in managing the lecturer database, performance and training records.
  • Provide administration support to the Manager
    • Assist to arrange new faculty orientation/induction.
    • Collaborate with Academic/Examination Boards and other departments on academic matters.
    • Assist to resolve issues relating to lecturers and student matters.
    • Assist in course planning and management as well as monitor, inform and apply the standards set by the private education act and integrate these standards within the academic team.
    • Help to reach out to Student Services and Assessments Office Teams to obtain feedback on faculty performance.
  • Coordinate Academic and Social Activities
    • Assist to arrange academic events, activities or programmes e.g. appraisals, forum sessions.
    • Coordinate workshops/training and mentoring initiatives.
    • Identify and coordinate the nomination of faculty members eligible for awards.
  • Assist to handle Lecturers P-File and SSG Registration
    • Assist to follow-up on the collection of required documents from candidates to be saved in Lecturer P-file (if applicable).
    • Prepare and/or submit lecturer datasheet for SSG Registration at least 10 days before the first lesson.
Qualifications
  • Minimum Years of Experience
    • Experience working in a tertiary education environment and within the scope of faculty relations would be advantageous.
  • Knowledge, Skills & Experience
    • Ability to adhere to strict timelines and meet set goals.
    • Ability to work well in a team, adapt to stressful conditions and new technologies.
Other Information
  • Working Hours: Monday to Friday, 9am to 6pm.
  • Work Arrangements: On-site.
  • Location: Singapore (Central Area: Dhoby Ghaut MRT/Little India MRT/Rochor MRT).

We strive to provide a professional, positive and stimulating work environment with plenty of room for initiatives so that our employees can thrive with us. If you are seeking opportunities for growth, we welcome your interest in this role.

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