Senior Assistant

3 weeks ago


Singapore OBSERVATIONAL AND PRAGMATIC RESEARCH INSTITUTE PTE. LTD. Full time
Job Title: Senior Assistant

The OBSERVATIONAL AND PRAGMATIC RESEARCH INSTITUTE PTE. LTD. is seeking a highly organized and detail-oriented Senior Assistant to provide administrative support to the Directors. The successful candidate will be responsible for managing and maintaining the Directors' diary, filtering significant amounts of information, and coordinating meetings. To be successful in this role, you will need excellent communication and organizational skills, as well as the ability to work in a fast-paced environment.

Main Responsibilities
  1. Manage and maintain the Directors' diary, ensuring all commitments are coordinated effectively.
  2. Filter significant amounts of information, emails, queries, phone calls, and invitations to the Director by redirecting or taking forward such contact as appropriate.
  3. Coordinate with the internal teams to set up important meetings and assist with minute-taking when needed.
  4. Assist in management of the Director's properties, including general maintenance and holiday bookings.
  5. Assist the Director with any personal requests, which may include purchasing and correspondence.
  6. Work closely with the finance team to assist with the Directors' finances and budgeting.

Requirements
  • Bachelor's Degree
  • Excellent organisational skills, ability to multi-task, organise others and work on own initiative and with limited supervision
  • Excellent oral and written communication skills
  • Confident with IT and online communication systems
  • Trustworthiness to manage sensitive and confidential information
  • Ability to work under pressure and be part of a small team
  • Excellent attention to detail and commitment to meeting deadlines
  • Ability to filter information and assess priorities
  • Ability to develop and maintain good working relationships at all levels
  • Ability to think ahead and anticipate needs before they arise

About the Role
This is a fantastic opportunity to work in a leading and fast-growing global healthcare research organisation. The successful candidate will have the opportunity to expand into a financial/business development combined role and work in a flexible working arrangement, split between working from home and co-working spaces.

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