Avian and Exotic Administrative Assistant

2 weeks ago

Singapore beBeeAdministrative Full time $28,000 - $42,000
Job Title: Administrative Professional for Avian and Exotic Care

At our esteemed institution, we are seeking a highly skilled Administrative Professional to join our team in the Avian and Exotic Department.


We are looking for an individual with exceptional organizational skills, attention to detail, and a passion for animal care. The ideal candidate will be responsible for ensuring smooth administrative workflow and providing exceptional client service.


The successful candidate will have at least a diploma in business administration/management/veterinary studies and 1 – 3 years of working experience in hospital settings. Proficiency in Microsoft Office and ability to adapt working on AI tools are essential.


This is a full-time position offering a 4-day work week from 8am to 7pm over weekdays, weekends, and Public Holidays. We offer a competitive salary and benefits package to the right candidate.


Key Responsibilities:

  • Serve as the first point of contact for clients visiting or calling the Avian and Exotics Department.
  • Schedule and confirm appointments, procedures, and follow-ups using hospital management software.
  • Maintain accurate and up-to-date medical records, consent forms, and referral documentation.
  • Manage departmental emails and phone inquiries professionally and efficiently.
  • Handle invoicing, payments, and insurance claims related inquiries and processes to avian and exotic patients.
  • Transcribe AI voice recordings from the software and into medical records, ensure records are done in a timely manner. Emailing records to vets and clients as needed.
  • Coordinate patient check-ins and check-outs with sensitivity to avian and exotic species needs.


Required Skills and Qualifications:

  • Diploma in business administration/management/veterinary studies
  • 1 – 3 years of working experience in hospital settings
  • Proficient with Microsoft Office
  • Ability to adapt working on AI tools


Benefits:

We offer a competitive salary and benefits package to the right candidate.


How to Apply:

Please submit your application with a cover letter and resume to apply for this role.

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