Dormitory Operations Coordinator

2 weeks ago


Singapore beBeeOperations Full time $36,000 - $42,000
Job Summary

We are seeking a detail-oriented Operations Assistant to support day-to-day operations in dormitory management and human resource functions.

Main Responsibilities:
  • Coordinate worker accommodation, room assignments, check-ins, check-outs, and maintenance requests.
  • Maintain up-to-date records of dormitory occupancy and ensure compliance with regulatory requirements.
  • Assist in handling manpower logistics, transport arrangement, and shift schedule dissemination.
  • Keep accurate data and documentation of personnel records, including work permits, ID passes, and training certifications.
  • Monitor expiry dates of key documents and assist with renewals or follow-up actions.
  • Coordinate distribution of PPE, uniforms, and dormitory necessities.
  • Liaise with external vendors or agencies for basic supplies and services when necessary.
  • Assist in preparing reports and updates for internal use.
  • Support safety and housekeeping inspections of dormitory premises.
  • Assist in compiling and verifying data for billing related to dormitory and manpower services.
  • Coordinate with internal departments to gather necessary information for monthly billing cycles.
  • Support the preparation of simple invoices or billing summaries for internal tracking or external clients.
  • Monitor billing schedules and follow up on pending payments or discrepancies.
  • Maintain organised records of billing documents and transactions for audit and reporting purposes.
Requirements:
  • Diploma or equivalent qualification preferred.
  • Prior experience in operations or HR support in a marine or industrial setting is an advantage.
  • Able to work independently and adapt to a fast-paced environment.
  • Strong organisational and coordination skills.
  • Proficient in Microsoft Office (Excel, Word).
  • Willingness to work near dormitory sites or operational premises.
  • Good communication skills in English; knowledge of other languages is a plus.

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