Vessel Operations Coordinator

4 weeks ago


Singapore Novo Recruitment Solutions Pte Ltd Full time
Job Summary

We are seeking a highly organized and detail-oriented Vessel Operations Coordinator to join our team at Novo Recruitment Solutions Pte Ltd. The successful candidate will provide administrative support to our Vessel Managers, ensuring the smooth operation of our vessels.

Key Responsibilities
  • Coordinate with Fleet Operational Services to maintain up-to-date technical information and best practices.
  • Arrange and manage service attendances for vessels, ensuring timely and cost-effective repairs.
  • Collaborate with Vessel Managers to ensure surveys and certificates are current, and review repair specifications.
  • Organize routine repairs and requisitions for service engineers or technicians based on vessel needs.
  • Review and process vendor invoices for services rendered, and assist in maintaining the repair database.
  • Support the preparation and review of repair specifications, as well as analyze yard tenders.
  • Work with the purchasing department to ensure cost-effective and timely supply deliveries.
  • Provide administrative support to Vessel Managers during dry dock operations, and help compile the Dry Dock Repair Report.
  • Track capital modifications, upgrades, and ongoing projects, and appoint agencies and monitor associated costs and invoices.
  • Coordinate various husbandry matters with local agents, and manage the distribution and tracking of vessel certificates.
  • Review classification reports and distribute monthly reports to Vessel Managers and the vessels.
  • Process and track technical and service reports, and organize and maintain archived records.
  • Manage vessel drawings and instruction manuals, and distribute manufacturer service bulletins to the ship team and vessels.
  • Monitor planned maintenance work orders and maintenance history within the PM system, and track equipment undergoing shore-based service or repair.
  • Support the purchasing department in the absence of the Purchasing lead, as assigned by superiors.
  • Perform other ad hoc duties as needed.


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