Event Planning Specialist

2 days ago

Singapore beBeeEventPlanning Full time $48,000 - $72,000
Event Planning Specialist

We are seeking a skilled Event Planning Specialist to join our organization. This is an exciting opportunity for someone who is passionate about creating unforgettable events and has exceptional organizational and project management skills.

The Event Planning Specialist will be responsible for planning, organizing, and executing a wide range of events. This includes collaborating with clients or stakeholders to understand event objectives, requirements, and create proposals, timelines, and operational plans. The ideal candidate will have the ability to identify suitable venues, vendors, and suppliers, coordinate logistics, and ensure compliance with legal and regulatory requirements.

Key Responsibilities:

  • Client Collaboration: Work closely with clients or stakeholders to understand their event objectives and requirements.
  • Event Budgeting: Develop and manage event budgets, track expenses and revenues, and negotiate contracts with service providers.
  • On-Site Event Management: Oversee event setup, coordinate staff and volunteers, address issues or emergencies, and ensure smooth flow of activities and timely execution of the event schedule.
  • Communication: Maintain regular communication with clients, sponsors, and other stakeholders, address client inquiries and concerns promptly, and provide post-event reports and feedback.
  • Evaluation and Feedback: Conduct post-event evaluations, measure success, identify areas for improvement, and gather feedback from attendees and clients.
  • Risk Management: Identify potential risks, develop contingency plans, and ensure safety and security measures are in place during the event.
  • Team Leadership: Supervise and guide event planning and support staff, foster a positive working environment and encourage teamwork.

Qualifications:

  • Bachelor's degree in Event Management, Hospitality, Marketing, or related field (preferred).
  • Proven experience in event planning and management.
  • Strong organizational and project management skills.
  • Excellent interpersonal and communication skills.
  • Creative problem-solving abilities.
  • Proficiency in event management software and tools.
  • Flexibility and ability to work irregular hours.
  • Knowledge of event industry trends and best practices.

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