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Purchase and Administrative Executive

2 months ago

Singapore MyCareersFuture Full time

**Job Summary**

MyCareersFuture is seeking a highly skilled and experienced Purchase and Administrative Executive to join our team. As a key member of our organization, you will be responsible for managing all purchasing information, ensuring accurate charges and timely submittal of documentation and purchase reports to finance.

**Key Responsibilities**

  • Manage all purchasing information, including invoices, purchase orders, and matching of POs and suppliers' invoices to ensure accurate charges and timely submittal of documentation and purchase reports to finance.
  • Purchase and maintain supplies that meet quality standards (Halal Certified products only) and ensure that the department is adequately stocked to avoid any disruptions to operations.
  • Negotiate and maintain good relationships with all suppliers to obtain the best pricing.
  • Coordinate with chefs and supervisors regarding the items to be purchased.
  • Coordinate purchasing activities and services based on the company's needs.
  • Monitor process and supplier performance and resolve any issues with suppliers.
  • Manage daily purchases for central kitchen and office supplies.
  • Source, negotiate, and coordinate for appropriate products and services with the best possible pricing and payment terms by obtaining quotations from suppliers.
  • Ensure discrepancies in purchases, purchase orders, and invoices are reconciled within the month.
  • Reconcile and analyze all orders to ensure optimal inventory and operational requirements.
  • Review monthly orders and consumption.
  • Qualify incoming goods upon receiving regularly.
  • Prepare and follow up on purchase orders and expedite delivery.
  • Assist the HR & Admin Manager and be responsible for handling partial HR & Admin functions.
  • Assist operations and supervisors on work schedule updates.
  • Handle vehicle maintenance, servicing, season parking, and car park registration with the building management.
  • Arrange vendors to repair machinery and equipment.
  • In-charge of staff accommodation and workers' dormitory arrangement.
  • Perform other ad-hoc HR & Admin duties delegated from management and superiors.

**Requirements**

  • Candidates should possess at least 3 years of purchasing experience in the F&B industry.
  • Experience in Autocount will be an advantage.
  • Able to work independently in a fast-paced environment under minimal supervision.