Administrative Support Professional

2 weeks ago

Singapore beBeeProfessional Full time $40,000 - $80,000
Legal Secretary (Intellectual Property)

As a key administrative support professional in the Intellectual Property department, you will be providing critical support to a Partner and their team, handling various tasks related to trademark filings and document formatting.

The ideal candidate is someone who is independent, dynamic, and able to thrive in a fast-paced and detail-oriented environment. They should be able to pick up new skills quickly and understand the nuances of patent/trademark work.

Key Responsibilities:

  • Provide secretarial support to a Partner and their team in the IP practice, including scheduling appointments, meetings, and screening all incoming and outgoing communications.
  • Handle all filing and communication with the Intellectual Property Office of Singapore (IPOS), including opening and closing of files and assisting with amendments.
  • Prepare, format, and organize trademark documentation to ensure compliance with patent and trademark filing requirements.
  • Coordinate travel arrangements and timelines, including flight bookings, accommodation, and associated claims.
  • Maintain client contact lists across the region through the client's database to drive international collaboration.
  • Prepare billing and invoicing, including tracking billable hours related to filings and IP services.

Requirements:

  • Proven experience of 2-8 years as a Legal Secretary in a reputable law firm is required.
  • Proficiency in handling legal documentation, and familiarity with trademark/intellectual property legal processes is highly advantageous.
  • Organised, efficient, and able to work independently in a fast-paced environment, with the resources to resolve issues as quickly as they arrive.
  • Exceptional professional conduct and excellent cross-cultural communication skills while handling communications discreetly and maintaining confidentiality.

Benefits:

  • This role provides the opportunity to gain exposure to cross-regional experiences and personal growth by being part of an established and dynamic team.
  • Be a key player in one of the biggest legal practices in the region, allowing for a meaningful and driven career.

Others:

  • We are an equal opportunity employer and value diversity at our company.
  • We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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