Administrative Support Professional
2 weeks ago
As a key administrative support professional in the Intellectual Property department, you will be providing critical support to a Partner and their team, handling various tasks related to trademark filings and document formatting.
The ideal candidate is someone who is independent, dynamic, and able to thrive in a fast-paced and detail-oriented environment. They should be able to pick up new skills quickly and understand the nuances of patent/trademark work.
Key Responsibilities:
- Provide secretarial support to a Partner and their team in the IP practice, including scheduling appointments, meetings, and screening all incoming and outgoing communications.
- Handle all filing and communication with the Intellectual Property Office of Singapore (IPOS), including opening and closing of files and assisting with amendments.
- Prepare, format, and organize trademark documentation to ensure compliance with patent and trademark filing requirements.
- Coordinate travel arrangements and timelines, including flight bookings, accommodation, and associated claims.
- Maintain client contact lists across the region through the client's database to drive international collaboration.
- Prepare billing and invoicing, including tracking billable hours related to filings and IP services.
Requirements:
- Proven experience of 2-8 years as a Legal Secretary in a reputable law firm is required.
- Proficiency in handling legal documentation, and familiarity with trademark/intellectual property legal processes is highly advantageous.
- Organised, efficient, and able to work independently in a fast-paced environment, with the resources to resolve issues as quickly as they arrive.
- Exceptional professional conduct and excellent cross-cultural communication skills while handling communications discreetly and maintaining confidentiality.
Benefits:
- This role provides the opportunity to gain exposure to cross-regional experiences and personal growth by being part of an established and dynamic team.
- Be a key player in one of the biggest legal practices in the region, allowing for a meaningful and driven career.
Others:
- We are an equal opportunity employer and value diversity at our company.
- We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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