Senior Event Coordinator

2 days ago


Singapore Visit Full time

As an experienced and responsible Freelance Event Specialist, you will help us manage the logistics of an upcoming in-person event in Singapore. The right candidate will be based in Singapore, have corporate event experience, and possess a strong entrepreneurial spirit.

We are Visit, a company that helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits.

Responsibilities
  • Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, event host, event coordinators, etc.
  • Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
  • Be the representative, leader, and problem solver at events.
  • Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner.
  • Manage check-in process for in-person events; providing a warm and friendly welcome to guests.
  • Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
  • Escalate issues to the Events Team when necessary to keep them informed or help problem-solve.
  • Send consistent updates, photos, and videos to Events Team throughout event.
  • Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center.


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