Dynamic Support Professional

3 days ago

Singapore beBeeReception Full time

Job Summary:

We are seeking a highly skilled and organized Receptionist & Business Services Assistant to join our team. The successful candidate will be responsible for providing exceptional customer service, managing client relationships, and supporting business operations.

  • Main Responsibilities:

    • Manage clients' and visitors' hospitality, including serving of drinks and refreshments.
    • Attend to clients' and visitors' requests including document printing, catering and transport arrangements.
    • Respond to telephone calls promptly and ensure that the reception is maintained at all times.
    • Maintain schedule of conference room bookings for meetings, client events and various activities.
    • Provide first line of support for any audio and video support and requirements for internal and client meetings.
    • Ensure client suites and social zones are always tidy.
    • Keep records for office security access passes.

  • Business Support:

    • Support fee earners with secretarial tasks including document printing, photocopying, binding, preparing DR hearing bundles and making travel arrangements and restaurant bookings.
    • Covers any absence in the secretarial team.
    • Liaise with the building management regarding maintenance and repair issues.
    • Coordinate with vendors regarding maintenance and repair of office equipment and services.
    • Monitor inventory for pantry, stationery, and other office supplies.
    • Attend to courier and transportation requests.
    • Assist the marketing & business development team with the organisation of client seminars, along with other events such as conferences and client networking events.

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