Administrative Coordinator
1 week ago
Job Role Overview
The company is seeking a highly organized and proactive Office Admin to manage day-to-day office operations and support both the leadership team and staff. This role is crucial in ensuring smooth administrative processes and supporting the dynamic growth of a growing organization.
Key Responsibilities:- Manage day-to-day administration including correspondence, filing, procurement, and vendor coordination.
- Support leadership and employees with scheduling, meetings, and travel arrangements.
- Handle office and facility needs, ensuring a professional and efficient work environment.
- Assist in HR-related administrative functions such as onboarding, maintaining employee records, and coordinating training.
- Manage inventory of office supplies and liaise with vendors to ensure timely replenishment.
- Provide basic finance support including invoice processing, expense claims tracking, and coordination with the finance team.
- Coordinate internal and external events, meetings, and company activities.
- Draft and prepare reports, presentations, and correspondence as required.
- Serve as the first point of contact for general inquiries, ensuring communication is handled professionally.
- Diploma or degree in Business Administration, Office Management, or related fields.
- Minimum 1–3 years of administration experience (startup/healthcare/tech environment is a plus).
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication skills (written and verbal).
- Proficiency in Microsoft Office Suite and/or Google Workspace.
- Strong attention to detail and a proactive attitude.
- Team player with the ability to work independently.
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