Executive Event Organizer

7 days ago

Singapore beBeeEventPlanning Full time $4,000 - $8,000
Event Planner
The Project Coordinator Role is a key position within our organization, responsible for ensuring the smooth operation of events. This individual will work closely with clients to understand their needs and preferences, managing clear expectations for both parties.

Responsibilities Include:
  • Meet with clients to discuss event requirements, preferences, and budget, establishing clear expectations for all parties involved
  • Develop comprehensive event plans, including timelines, budgets, and logistics, to ensure all details are well-organized and executed effectively
  • Collaborate with internal departments to craft unique events proposals and experiences, ensuring that all elements align with client goals
  • Identify and secure suitable event venues based on client requirements, negotiate contracts, and coordinate site visits as needed
  • Source and manage vendors such as caterers, decorators, entertainers, and audiovisual technicians, overseeing contracts, payments, and performance
  • Manage event budgets, tracking expenses and ensuring adherence to financial targets, providing regular updates to stakeholders
  • Coordinate event logistics, including setup, teardown, transportation, and staffing, to ensure seamless operations on event days
  • Serve as the primary point of contact for clients, providing regular updates, addressing inquiries, and managing expectations throughout the event planning process
  • Oversee event setup and execution on-site, ensuring all elements are implemented according to plan and troubleshooting any issues that arise
  • Identify potential risks and develop contingency plans to mitigate them, ensuring the safety and security of attendees and minimizing disruptions
  • Conduct post-event evaluations to assess the success of the event, gather feedback from clients and attendees, and identify areas for improvement in future events

Requirements:
  • Education or certification in event management, or related field
  • 4 years of experience working in project coordination or similar role
  • Proven track record of organizing successful events
  • Outstanding customer service skills
  • Effective communication and problem-solving abilities
  • Ability to source, negotiate with, and manage vendors effectively

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