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Associate - Events & Recognition

2 months ago

Singapore Great Eastern Life Assurance Co Ltd Full time

Job Purpose

This position aims to administer and deliver successful events/ incentives as part of our agency force's rewards and recognition programme. We are looking for a dedicated and ambitious team mate who will be providing administrative and operational support to ensure the smooth delivery of our events, both locally and overseas. You will need to be impeccably organized, efficient and proactive while being able to remain calm and amicable in difficult situations. He/ she will report to Manager, Events & Recognition.

The Job

Procurement & Budget Management
• Prepare, monitor and manage projects' budget papers, event expenses and deliverables' progress while ensuring a highly desirable event for qualifiers to attend.
• You will also need to adhere to the internal procurement process and arrange for payments to be made before the stipulated timelines.
• Process all applicable event reimbursements and ensure necessary approvals are sought before payments are made within stipulated timelines.

Project & Programme Management
• Sourcing and cost management for all event deliverables like venue, catering, events support vendors, gifts, fringe entertainments etc
• Handle all aspects of events planning and coordinate the delivery of project outcomes that align with project plans.
• Work with internal colleagues and external agencies (where necessary) to deliver the events programme.
• Ensure all events support departmental and business objectives and that they are compliant with brand guidelines, internal policies, agreed standards, legislation and regulation.
• Ensure programme are well-thought through and briefed to all parties involved.

Collaterals Management
• Be creative with collaterals design and handle last minute collaterals requirements promptly.
• Arrange and ensure print production are delivered on-time ahead of events.
• Ensure the necessary updating of events' collaterals.
• Able to do simple design works for eDMs

Database & Registration Management
• To ensure the necessary communications are shared on time to garner strong participation from qualifiers to our recognition events, tracking of periodic registration numbers and arrange for necessary reminders/ eDM or emails to ensure actual attendance on-site.

Communications
• In-charge of all forms of communications in relation to the event to all relevant individuals, whether internal staff or event invitees/attendees. Materials for communication may include some of the following:
o All event collaterals
o Changes or updates to schedules or project plans
o Confirmation for events' attendance

Gifts & Tokens Sourcing
• In-charge of all gifts, prize tokens, awards that are given out to all qualifying representatives of our agency force

Our Requirements
• Education: Diploma or Degree qualification
• Preferably with minimum 2 years' experience in events planning
• Clear Communicator - Clearly and concise communications, both verbally and in writing to upper management as well as to the agency force
• Sense of Ownership - Self-motivated to take ownership of various projects and advance work without the need for micro-management
• Detail-oriented while being a multi-tasker - You can manage various deliverables productively, review/ check to ensure accuracy and details
• A committed Team-Player - A passionate and committed team-mate who will help out in your other colleagues' projects whenever necessary, even when it is beyond official office hours
• A hands-on person - One who enjoys rolling up your sleeves for pre-event logistics planning, onsite execution and delivery of events
• Interest in finance, insurance products and how an agency force works to close protection gaps
• Proficiency in English (Spoken/ Written) and Mandarin (Spoken)
• Proficiency in Microsoft Office - Word, Excel, Powerpoint, Outlook, Teams. Advance skillsets like vlookup, pilot table and macros are a plus when you need to do registration processing
• Willing to travel for overseas events
• Pleasant, out-going, good-natured and motivated by working towards targets

About Great Eastern
Established in 1908, Great Eastern places customers at the heart of everything we do. Our legacy extends beyond our products and services to our culture, which is defined by our core values and how we work. As champions of Integrity, Initiative and Involvement, our core values act as a compass, guiding and inspiring us to embrace the behaviours associated with each value, upholding our promise to our customers - to continue doing our best for them in a sustainable manner.

We work collaboratively with our stakeholders to look for candidates who exhibit or have the potential to embrace our core values and associated behaviours, as these are the key traits that we expect from our employees as they develop their careers with us.

We embrace inclusivity, giving all employees an equal opportunity to shine and play their role in exploring possibilities to deliver innovative insurance solutions.

Since 2018, Great Eastern has been a signatory to the United Nations (UN) Principles of Sustainable Insurance. Our sustainability approach around environmental, social, and governance (ESG) considerations play a key role in every business decision we make. We are committed to being a sustainability-driven company to achieve a low-carbon economy by managing the environmental footprint of our operations and incorporating ESG considerations in our investment portfolios; improving people's lives by actively helping customers live healthier, better and longer; and drive responsible business practices through material ESG risk management.

To all recruitment agencies: Great Eastern does not accept unsolicited agency resumes. Please do not forward resumes to our email or our employees. We will not be responsible for any fees related to unsolicited resumes.