Corporate Admin Executive

2 weeks ago


Singapore Oracare Group Pte. Ltd. Full time

- Responsible for organizing the Executive's calendar/ diary and help to prioritise the Executive's time when there are competing demands

- Responsible for the Executive's travel arrangements and proactively plan for the Executive's business travel and itinerary in advance

- Liaise with external parties on Executive's behalf across multiple projects

- Proactively coordinate internal and external meetings, correspondences and any other administrative tasks as required including but not limited to sourcing and reserving venues for events and conferences

- Assist to prepare presentations and other deliverables

- Maintain and upkeep the appearance of the office conference rooms and meeting areas in preparation for the Executive's internal meetings.

ADMIN JOB DESCRIPTION

. Review and process claims for relevant business units and clinic operations

. Petty cash claims

. CDE Claims & Sponsorship

. Transport/ Parking claims

. Meal / Entertainment claims

. Responsible for consolidating and preparing and filing of relevant documents

. Responsible for preparing summary of claims for Finance payment

. Verify invoices received from Third Part administrator such as MHC

. Supervision of all office matters on a daily basis

. maintaining cleanliness of the office, pantry, meeting rooms

. welcoming office visitors,

. receiving telephone calls & messages, collect mails

. Consolidate mails, scan and sort in dropbox for different business units (except for confidential letters)

. courier & delivery services

. office supply for clinic - stationary, dentists stamps, clinic stamps, paper, toner, toilet roll, water (individual bottled water & dispenser) etc

. office supply / office pantry- water, stationery, stamps and chops etc.)

. source suppliers

. Other admin duties as assigned


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