Procurement cum Admin Executive

3 weeks ago

Singapore Singapore Thong Chai Medical Institution Full time

Duties and Responsibilities

(Procurement)

- Responsible for all TCM-related products and equipment purchasing.

- To review purchase requisitions, taking into consideration issues such as lead times, standardization, quantity discounts, and purchasing budgets.

- To keep track of all outstanding purchase orders to ensure that goods are delivered on time.

- Ensure proper data entry of purchases into the TCM system.

- Ensure compliance with Procurement operations' policies and guidelines.

- Manage vendors to ensure quality, pricing, and delivery objectives are met.

- Liaison with the team to maintain the stock list and minimal stock-out.

- Establish contracts on time to ensure a continuous supply of products and services.

- Add value through proper negotiation, product standardizing, or innovative ways of sourcing as prices from suppliers may be adjusted at different times during the year.

- Actively solicit feedback, address issues, and seek continuous improvement.

- Compile procurement activities and prepare reports for the Board of Directors summarize procurement activities and prepare annual meeting reports on time.

- To ensure the timely preparation of purchase orders so that all approved purchase requests are ordered and the goods delivered by the suppliers on the date needed.

(Admin)

. Carry out a comprehensive range of coordination and administrative duties, which includes CPE courses, Graduate Program, Scholarships program, and Clinical Internship among other tasks.

. Manage and maintain all documentation and filing processes, ensuring proper handling of correspondence and resolving any administrative-related issues as they arise.

. Coordinate and arrange board meetings, as well as assist in organizing charity events.

. Take meeting minutes and distribute them to the board of directors for action.

. Assume responsibility for generating reports, presentation slides, spreadsheets, and other relevant materials as required.

. Accountable for issuing donation records and receipts as well as Year-end reconciliation of donation records.

. Ensures the organization's policy is in accordance with the Personal Data Protection Act and codes of practice.

Other Ad-hoc duties as assigned

Requirements

Skills and Knowledge

. A minimum of 2 years of experience in TCM-related product procurement or any related field is required for this position.

. Excellent command of spoken and written English and Mandarin as the role requires dealing with Mandarin-speaking associates in regards Procurement.

. Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

. Familiarity with virtual platforms such as Zoom and Team.

. Basic knowledge of design software e.g. Canva.

. Demonstrated ability to handle confidential and sensitive information discreetly.

. Capable of interacting effectively with personnel at different levels.

Personal Traits

. Fast learner and open-minded.

. Being honest and reliable with a conscientious and responsible attitude.

. Enthusiastic and meticulous individuals who are willing to learn.

. Team Player with good interpersonal and communication skills.

Educational Qualifications

. Minimum Diploma or Degree in Business Management or procurement related is preferred

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