Legal Executive

3 weeks ago

Singapore China Aviation Oil (singapore) Corporation Ltd Full time

Roles & Responsibilities:

  • Registration of scanned copy and hardcopy of contracts and agreements (excluding contracts from Operation Department)
  • Assisting Legal Counsels in the review of contracts/documents (upon request by respective Legal Counsel)
  • Liaising with insurance broker on the renewal of Directors and Officers insurance policy and arranging for the necessary internal approvals via OA
  • Assigning Management Directive Numbers to respective departments and registration of issued Management Directives
  • Going through notarisation and legalisation processes in Singapore for certain documents from subsidiaries and associates
  • Assisting the Request for Proposals for provision of legal services on the renewal of Letter to Shareholders
  • Assisting with the logistics of Board and Board Committee meetings: printing and compiling meeting papers, coordinating with CNAF directors, checking the format of meeting papers which are written in Chinese, etc.
  • Proofreading documents which are translated in Chinese, e.g. Letter of Appointment of directors, Board resolutions, agreements for projects, Letter to Shareholders, and emails, etc.
  • Translating documents, e.g. Board resolutions, emails, director's CVs, other letters or documents which are confidential in nature
  • Arranging expense requests and claims which are under Legal
  • Assisting subsidiaries in 1) drafting letters in relation to the change of nominated directors 2) drafting Board resolutions in relation to the change of directors and authorised bank signatories 3) assisting CAFEU German office with change of bank signatories and directors matters
  • Preparation of documents for opening of, closure of bank accounts and change in authorised bank signatories, sending the set of documents to the banks
  • Assisting in preparing the annual budget for the Legal and Compliance Department
  • Providing documents requested by auditors (if necessary), banks and counterparties and filling in the KYC forms
  • Participating in the procurement team meetings relating to legal matters and drafting meeting minutes
  • Drafting department monthly meetings, work done and work plan of team members
  • Assisting with the drafting of certain papers for Board and Board Committee meetings as assigned
  • Filling in the forms and drafting of reports requested to be submitted to CNAF from time to time drafting and/or collecting department news articles to be published on OA
  • Drafting and collecting the materials in relation to Legal and Company Secretary aspects for Business Analysis and Work Review Meeting
  • Responsible for the organising of the CVs of directors, as well as organising Company information, policies and other documents for the orientation of newly appointed directors
  • Other ad-hoc duties as assigned by the Head of Legal and Compliance.

Requirements:

  • Bachelor in related field or equivalent
  • Min. 5 years of experience in paralegal work, preferably with exposure in corporate secretarial work
  • Must be proficient in Microsoft Office applications
  • Meticulous, conscientious and possess good communication and interpersonal skills
  • Good ethics and professional conduct, and with strong sense of responsibility and teamwork spirit
  • Good organisational, time management skills and stress tolerance with proven ability to manage multiple priorities
  • Excellent command of English and Chinese languages (as the position needs to frequently communicate with English/Chinese speaking stakeholders verbally/ in writing as well as to prepare and proof-read English/Chinese official documents and presentations whenever appropriate).

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