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Office Administrator

1 month ago

Singapore Children's Museum Singapore Full time

We are seeking a highly organized and detail-oriented Office Administrator to support our Procurement, Finance and HR support functions. The ideal candidate will be responsible for ensuring smooth operations across these areas, providing administrative support, and contributing to the efficient functioning of the office.

Key Responsibilities:

Procurement Coordination:

  • Assist in procurement activities, including vendor management, purchase requisitions, and inventory management.
  • Coordinate with suppliers and internal stakeholders to ensure timely delivery of goods and services.
  • Maintain procurement records and assist in the preparation of procurement reports.

Financial Administration:

  • Assist in basic financial tasks, such as processing invoices, expense claims, and purchase orders.
  • Support the finance team with administrative tasks as required.

Human Resources Support:

  • Assist in the recruitment process, including scheduling interviews, maintaining candidate records (such as leave and attendance).
  • Coordinating onboarding or offboarding activities for staff/temp/intern.

General Administrative Support:

  • Provide general administrative support to the office, including managing office supplies, coordinating meetings, support office events such as team building activities, townhall etc.
  • Collaborate with various departments to ensure seamless office operations.

Qualifications and Skills:

  • Proven experience in office administration, preferably in a role involving Procurement, Finance or HR support.
  • Strong organizational and multitasking abilities, with a keen eye for detail.
  • Proficiency in MS Office suite and familiarity with financial software (Xerox and Approval Max) is advantageous.
  • Excellent communication and interpersonal skills, with the ability to interact with employees at all levels.
  • A proactive and adaptable approach to work, with the ability to prioritize tasks effectively.

This role offers an exciting opportunity for a motivated individual to contribute to the efficient functioning of our office and support key administrative functions across Procurement, Finance and HR. If you are a dedicated professional with a passion for office administration and a strong interest in supporting multiple business functions, we encourage you to apply.

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