Facilities Executive

3 weeks ago


Singapore Savills Property Management Pte. Ltd. Full time

Job Responsibilities:

  • Supervise and lead a team of senior/building officers and contractors and liaise with other departments for daily building operations i.e. security, cleaning, carpark, pest control, building finishes and landscaping.
  • Handle tenants complain/correspondence and attend meetings with service providers and tenants regularly.
  • Establish and ensure good relationships with tenants by timely completion of tenant related matters, such as inspection, handing/taking over and defects management etc.
  • Plan and implement routine/preventive maintenance programs/ad hoc upgrading projects and monitor progress of works including the fit-out work by the tenant contractors.
  • Conducting regular site inspections to ensure the highest standard of housekeeping and security etc.
  • Timely escalation to the Manager in the event of any incidents having an impact on KPIs/SLAs.
  • Collaborate with internal counterparts to provide the highest standard of service to Tenants and to ensure smooth facilitation of company related events.
  • Plan and coordinate events such as fire drills and all other exercises.
  • Handle all documentation for the fit-out work from the start to completion of the work including Fire Safety Certificates (FSC), drawings and documentation.
  • Assist Building Manager in drafting circulars to tenants, preparation of operation and budgets, monitor and track expenses closely within budget, monitor the progress of any on-going works.
  • Verify invoices and claims by service providers. Keep track of all the operational, cyclical & capex expenses.
  • Prepare, review, and implement operation and risk management procedures to improve productivity, efficiency, and work safety.
  • Prepare incident/accident, lost and found reports in time of accidents and ensure proper filling.

Job Requirements:

  • Diploma/Degree in Facilities related
  • Min 4-5 years relevant working experience Knowledge in facilities management.
  • Proficient in Microsoft Office
  • A good team player with strong analytical, planning and interpersonal skills



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