Associate, DSS and CRH, Innovation

3 weeks ago

Singapore Agency for Science, Technology and Research (A*STAR) Full time

Innovation & Enterprise Group ('I&E') at A.STAR, Singapore is responsible for the commercialization and technology transfer of A.STARs technologies to external companies that are ready for market adoption. I&E is the external facing arm of A.STAR and go-to group for all matters related from initial negotiations to post-project services for key accounts. Digital Solutions and Services (DSS) and Retail and Hospitality (CRH) industry clusters are two of the nine industry clusters responsible for pipeline in the respective sectors.

Job Responsibilities:

  • Assist with Administrative and Clerical Support for the DSS and CRH Industry Clusters
  • Arrange and coordinate meetings and update above-mentioned Industry Cluster Directors' and Executive Director's calendars ((including the meeting material shared by other JO or secretariat)
  • Work with various RI, Council and HQ Divisions' Personal Assistants (PA) and Secretariats to schedule appointments and meetings
  • Any other administrative duties assigned by above-mentioned Industry Cluster Directors
  • Schedule meetings for the team and prepare the necessary logistics
  • Prepare materials or other regular reports and notes for meetings
  • Coordinate, record and maintain notes for meetings
  • Collation and preparation of data for reporting purposes
  • Conduct or prepare research that the teams may require
  • Assist in the procurement and admin activities such as pre and post travel arrangement
  • Upkeep of office inventory and facilities
  • Assist with procurement and goods receipt by liaising with vendors for purchase and payment, finding relevant vendors and getting quotations when necessary

  • Assist with the collation of and tracking of data for industry cluster team
  • Ensure that the database is updated in a timely and accurate manner
  • Assist in the establishment and maintenance of a data repository / share point sites and IT related matters/procurements
  • Provide event management support
  • Assist in the organization of visits, conferences and other events

  • Any other ad-hoc duties that may be assigned, e.g. secretariat duties for division.

Requirements:

  • Possess at least a Diploma or 'A' levels in any relevant discipline
  • Relevant experience in administrative support and/or Personal Assistant
  • Strong work ethics and professional discretion
  • Excellent organization skills and ability to prioritize work
  • Excellent written and verbal communication skills
  • Proactive, independent and able to multi-task with well-developed time management skills
  • Proficiency in computer applications such as Adobe and MS Office (MS Excel, MS PowerPoint and MS Word, in particular)
  • Demonstrated efficiency in delivering outcomes

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