Facilities Coordinator

2 weeks ago


Singapore Jones Lang Lasalle Property Consultants Pte Ltd Full time

What your day-to-day will look like:

User/Stakeholder Management

  • Provide superior customer service to meet user's expectations

Procurement & Vendor Management

  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)
  • Assist in the procurement of vendors and services as required

Finance Management

  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
  • Ensure prompt and accurate management of purchase orders

Health & Safety Management

  • Conduct regular audits to ensure safety procedures on site are in place and working
    Assist in carrying out safety procedures when needed

Site Operations Management

  • Assist in the implementation of Industry Best Practice operations
  • Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
  • Seek ways to constantly reduce costs and improve operational standards
  • Maintain premises in neat and good working condition at all times
  • Maintain duplicate office keys in good order
  • Assist with receptionist coverage from time to time
  • Provide FM support for meeting room bookings where required
  • Coordinate with pantry staff to ensure that pantry and vending machine items are always in stock

Risk Management

  • Assist in the implementation and management of property risk management program
  • Support the implementation and monitoring of disaster recovering and business continuity plans
  • Follow established escalation procedures and incident reporting procedures

Desired or preferred experience and technical skills:

Firm First Mindset

  • Able to cooperate and work well with others to meet targets
  • Support the team effectively as and when needed
  • 'Proven ability to commit to flawless execution while complying with firm's procedures and standards

User Focus & Relationship Management

  • Able to interact with employees across all levels & vendors with ease
  • Ability to manage conflict and conflicting priorities
  • Demonstrates ability to work with vendors to deliver efficient services
  • Demonstrates proactive & professional approach to customer service
  • Has a customer-oriented attitude

Project Management & Organizational Skills

  • Proven ability to manage multiple and complex operational matters on a daily basis
  • Demonstrates ability to prioritize and manage the completion of projects in an efficient
  • Problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively
  • Ability to effectively deal with stressful situations
  • Able to work independently
  • Self-motivated confident & energetic
  • Flexible - able to adapt to rapidly changing situations
  • Goal-oriented - able to focus on meeting all performance targets
  • Strong communicator - good presentation skills and possesses strong verbal & written communication skills (English & local language) also an active listener
  • Exhibits honesty & trustworthiness

Required Skills and Experience

  • Prior experience in facilities, property management or related field preferred
  • Knowledge of local occupational health and safety requirements, critical facilities, vendor management for specialized services and AutoCAD skills is advantageous
  • Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous


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