Executive Assistant

2 months ago


Singapore Chanel Asia Pacific Pte Limited Full time

About The Job

  • To provide executive assistance to a regional senior Executive and undertake various administrative tasks such as managing complex calendars, coordinating travel arrangement and logistics, establishing and maintaining an accurate and efficient filing system. To support the preparation of presentation materials, reports, and perform any other ad-hoc duties as assigned.

What Impact You Create at Chanel

  • Plan and organize the Executive's calendar and schedule of appointments
  • Manage interactions with the offices of other Regional and Global Executives
  • Coordinate travel arrangements for air / hotel / other logistics
  • Manage the Executive's travel and expense claims, and payments to vendors, corporate consultants and business association memberships under budget
  • Maintain proper system for records, files, updating of information and database for greater efficiency
  • Update and maintain key reports and documents
  • Support the logistics and requirements of the Regional Team, including arranging agenda and minutes of meetings, team meals, business trips and offsite events
  • Coordinate and liaise with vendors for corporate workshops involving regional team.
  • Coordinate the logistics for overseas guest visits, year-end gifts to key partners, etc
  • Coordinate regional visits and events calendar for the region
  • Support the Executive on adhoc projects
  • Assist in preparation of reports and presentations
  • Other ad-hoc duties as and when assigned

What You Will Bring

  • A minimum of 12 to 15 years of relevant experience in a secretarial or executive assistant capacity supporting Director, Managing Director, President or CEO office
  • Excellent stakeholder management, interpersonal, and communication skills
  • Excellent organizational and multi-tasking skills, high levels of efficiency and timeliness, meticulous and attentive to details
  • Professional disposition, high level of discretion and ability to maintain confidentiality
  • Ability to work independently, resourceful and a problem solver
  • Excellent command of spoken and written English

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.


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