Crewing Assistant
1 week ago
- Job Reference S10025
Summary:
The main purpose of this position is to support the crewing department in managing the administrative tasks concerning the company's shore staff. It directly reports to the Crewing Manager.
Responsibilities:
. Keep and update crew members' personal records.
. Maintain crew training records and arrange training sessions for the crew as required.
. Assist the crewing department in handling administrative matters related to the company's sea staff.
. Check and process crewing-related documents and invoices.
. Coordinate crew changes and handle logistics efficiently.
. Provide reports and support to the Crewing Manager regarding the fleet of vessels.
. Organize interviews, medical check-ups, travel, and accommodation for seafarers.
. Arrange and validate seafarers' licenses, permits, certificates, and other necessary documentation.
. Prepare and brief seafarers on their employment contracts, company policies, and procedures.
. Collaborate with seafarer recruitment agencies when necessary.
. Assist the Crewing Manager in preparing and reviewing the monthly crew payroll.
. Ensure strict confidentiality is maintained.
. Carry out any other assigned tasks.
Requirements:
. Proficiency in Microsoft Office applications is mandatory.
. The ideal candidate should be meticulous, proactive, and maintain a positive attitude, with a willingness to learn.
. Ability to work effectively both independently and as part of a team.
. A positive outlook and great attention to detail are essential.
. Experience with Sage Easypay Software would be advantageous.
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