Project Manager

2 weeks ago

Singapore PublicisGroupe Full time

Job Description

Overview:

The project manager will play a pivotal role in planning, executing, and closing projects within specified deadlines and budgets. They will collaborate with cross-functional teams (creative, account servicing, finance and production), ensuring seamless communication and successful delivery of advertising campaigns for our diverse client base.

Responsibilities:

  • Project Planning and Initiation:
    • Work closely with clients and internal stakeholders to understand project requirements, objectives, and deliverables.
    • Develop comprehensive documentation scope of work and project plans, outlining timelines, resource requirements, and milestones.
    • Manage a wide range of projects delivering traditional creatives (e.g. TVC/film, print, OOH, radio, etc.), digital creatives (e.g. CMS, digital assets/content, microsites, digital banners, social, etc.), CRM (strategy & implementation), website / platform builds and/or brand development.
  • Team Collaboration:
    • Lead and motivate cross-functional teams, fostering a collaborative and creative working environment.
    • Ensure effective communication between team members, facilitating productive discussions and resolving conflicts.
    • Manage 3rd party partners / agencies (for film/photo/print production and digital production) needed to deliver the project scope.
    • Facilitate internal reviews (creative/strategic/functional/technical)with the team to ensure quality output.
  • Resource Allocation:
    • Work with the creative services manager(s) and the department heads to identify the right creative team to allocate projects, considering the skills and strengths of team members.
    • Monitor workloads and work with the creative services manager(s) and the department heads to identify and address resourcing needs including the reassignment of team members, and/or sourcing for additional team members / freelancers when necessary.
    • Work with the project team (strategy, data & analytics, creative, account management, media, etc.) in establishing staffing plans
    • Work with and help the client lead in the overall agency capacity planning.
  • Budget Management:
    • Develop and manage project budgets, tracking expenses and ensuring financial objectives are met.
    • Manage vendors & 3rd party relations and documentation (PO, Invoice, etc.)
    • Provide regular financial updates to the account servicing team, highlighting any budgetary concerns and proposing solutions.
  • Risk Management:
    • Identify potential risks and challenges early in the project lifecycle.
    • Develop risk mitigation strategies and contingency plans to address unforeseen issues.
  • Client Communication:
    • Serve as the primary point of contact for clients, providing regular updates on project status and addressing any client concerns.
    • Ensure client expectations are managed effectively, and feedback is incorporated into project plans.
  • Quality Assurance:
    • Implement quality control processes to ensure the delivery of high-quality campaigns.
    • Conduct thorough reviews of project deliverables to ensure they align with client expectations and agency standards.
    • Flag known & potential issues/risk to the business leads and account management team and provide solutions to address those issues/risks.
  • Project Documentation:
    • Maintain comprehensive project documentation, including project plans, scope of work, requirements specifications, schedules and status reports and contact reports.
    • Ensure that all project documentation is organized and easily accessible for team members and stakeholders.

Qualifications

Qualifications:

  • Bachelor's degree in a relevant field (Marketing, Business, Project Management, etc.).
  • Proven experience as a Project Manager or an Account Manager in an advertising agency or related industry.
  • Strong organizational and leadership skills with the ability to multitask and prioritize effectively.
  • Highly collaborative and able to work in a fast-paced environment
  • Excellent communication and interpersonal skills.
  • Proficient in project management tools and software.
  • Knowledge of the advertising industry and best practices.

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