Post Fixtures Analyst

3 weeks ago


Singapore Swire Bulk Pte. Ltd. Full time

Role Purpose

Monitoring daily voyages status for issuing/submission of initial / final freight invoices and laytime calculations timely with prompt collections.

Dealing with counterparty in professional manner.

Role Accountabilities

Key Functions and accountabilities:

Freight and Laytime Calculation

  • Calculate laytime, allocate laytime and issue provisional/final invoices
  • Appraise themselves with the relevant clauses of the governing charter party
  • Collect port papers, statements of facts and all relevant documents for each port of call
  • Calculate the laytime for each port of call and share the calculation and the results with operators on timely matters in the event of large discrepancies.
  • Allocate laytime to Laytime Desk and follow up with the progress
  • Closing files in a timely manner
  • Follow-up in a timely manner on all cases of laytime especially on demurrage receivable and balance of freight due payable.
  • Update of notes to receivables regularly, always with latest status and relevant information.
  • Countering with relevant information / justifications and referencing legal precedence in case the calculations are disputed by Charterers.
  • Proactive on settling disputes - prompt engagement with Operator and Chartering PIC on difficult counterparty.
  • Prepare initial freight invoice/ provisional/final freight invoice as soonest as possible but not later than KPI deadline given by the HOD. Ensure accuracy and completeness billing ie no unbilled items.
  • Proactive on collection with professional approach and work closely with AR Finance team to ensure receipt to be allocated timely.
  • Arranging of brokerage commission payments.
  • Setting of new vendors if required.
  • Any other tasks as assigned by Superiors.

Middle office functions (Operational Excellence)

  • Manage, examine and own all necessary information in the IMOS operating system for relevant sections of the voyage reporting's
  • Communicate closely with the Operators and Chartering PIC to ensure a smooth conclusion of all voyage files

Documentation

  • Document correctly all negotiations
  • Manage in conjunction with the Finance Department on all receivables and despatch payment.

Management reporting + Procedures and Standards (Operational Excellence)

  • Strictly implement Swire Bulk procedures as they exist and as they may be revised from time to time.
  • Where required assist with preparation of weekly and monthly management reports
  • Provide guidance and working together with Trainee, if assigned
  • Provide guidance to Trainee in respects of any Postfixture matters.

Safety

  • Take responsibility for the safety of myself and those around me by displaying safety leadership principles (i.e. Safety I's & Accountability ladder).
  • Challenging and stopping unsafe acts and behaviours or unsafe conditions.
  • Comply with the Global Safety Standards, Polices and Operating Procedures.

Key Qualifications & Skills

Qualifications

  • Min Diploma in a related discipline from a reputed school

Technical Skills & Professional Skills

  • Minimum 2 years' relevant experience in reputed shipping firm or equivalent experience.
  • Preferably with IMOS experience
  • Preferably with SEDNA Email system
  • Knowledge in Accounting background will be an added advantage

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